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Accounts Receivable Specialist II

2 months ago

Fairfield, California, United States Partnership HealthPlan of California Full time
Position Overview

The Accounts Receivable Specialist II will play a vital role within the cash management division, overseeing various cash handling and invoicing responsibilities. This includes the generation and recording of cash receipts for various clients and stakeholders.

This role serves as the primary contact for inquiries related to invoicing, requiring exceptional communication skills to address billing questions and manage the Cash Management Helpdesk efficiently.

Key Responsibilities
  • Maintain the Accounts Receivable module within the accounting software, collaborating with system administrators to explore enhanced functionalities.
  • Handle rental revenue invoicing and reconciliation, ensuring lease contracts are reviewed and updated as necessary.
  • Oversee Wellness & Recovery (W&R) billing processes, working closely with both internal and external parties to resolve inquiries.
  • Manage additional billing tasks and reconciliations as required, gaining familiarity with various billed entities.
  • Record and investigate all checks deposited, coordinating with the Claims Recovery Unit for provider refunds.
  • Update the PHC Claims System with Provider Check Status, collaborating with IT on any discrepancies.
  • Promptly respond to all requests directed to the Cash Management Team, maintaining the CM Inbox and tracking incoming inquiries.
  • Oversee the inventory and distribution of gift cards for various incentive programs.
  • Prepare and enter journal entries related to accounts receivable and other general ledger accounts as assigned.
  • Reconcile and maintain assigned sub-ledger accounts monthly, adhering to standard formats and GAAP.
  • Assist in the preparation and issuance of 1099 forms.
  • Support senior accountants in compiling monthly financial statements and other necessary reports.
  • Prepare documentation for external audits and assist auditors in resolving inquiries.
  • Contribute to updating policies and procedures within Cash Management, including creating flowcharts and schedules.
  • Assist in processing returned checks, maintaining logs, and coordinating with relevant departments for resolution.
  • Verify payment accuracy during the Accounts Payable check run cycle and manage the positive pay file for bank uploads.
  • Maintain safe content and perform monthly inventory checks.
  • Participate in special projects and reporting as required.
  • Provide backup support to the Accountant II in Banking Operations when necessary.
Qualifications

Education and Experience:

Bachelor's Degree in Accounting or Finance with a minimum of two years of relevant experience, or an equivalent combination of education and experience.

Special Skills, Licenses, and Certifications:

Proficient understanding of Accounting and Finance principles, including GAAP, FASB, and GASB. Experience in Medicaid managed care is preferred. Intermediate to advanced proficiency in Microsoft Excel and Access is required, along with familiarity with accounting systems.

Performance-Based Competencies:

Strong verbal and written communication skills, attention to detail, and the ability to complete assignments accurately and on time. Excellent analytical and problem-solving skills are essential, as is the ability to work collaboratively in a team environment and adapt to changing priorities.

Work Environment and Physical Demands

Ability to use a computer keyboard and 10-key calculator for extended periods. Must be able to move, carry, or lift objects weighing up to 10 lbs when necessary.

All employees are expected to:

  • Provide exceptional service to clients.
  • Foster teamwork and collaboration among colleagues.
  • Adhere to safe practices.
  • Comply with company policies and procedures.