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Administrative Assistant
1 month ago
Van Der Hout LLP is a renowned, full-service immigration and nationality law firm based in San Francisco's Union Square. With over 37 years of experience, the firm has established itself as a trusted partner for clients seeking expert immigration advice.
We are seeking a highly organized and detail-oriented Administrative Assistant to join our dynamic team. As a key member of our legal team, you will provide essential support to our attorneys and paralegals, ensuring the smooth operation of daily activities.
Key Responsibilities:- Provide comprehensive administrative support to attorneys and paralegals, including managing schedules, coordinating meetings, and handling correspondence.
- Assist with high-volume data entry, monitor and calendar deadlines, prepare legal documents, conduct client intake and phone screenings, file court documents, open new cases, and maintain organized file systems.
- Communicate effectively and professionally with clients to ensure a positive experience.
- Collaborate with the team on various office-related tasks as needed to enhance overall operations.
- 1-3 years of administrative experience, preferably in a law firm setting.
- College degree preferred.
- Advanced proficiency in Microsoft Excel and PowerPoint.
- Proficient or advanced knowledge of Adobe Acrobat.
- Familiarity with LawLogix and Centerbase a plus.
- Ability to work independently as well as part of a team.
- Strong organizational and time-management skills.
- Capability to manage multiple tasks and priorities in a fast-paced environment while maintaining high attention to detail.
- Excellent communication and interpersonal skills.
- Fluency in Spanish a plus.
- Paid Time Off/Paid Holidays
- Medical, Dental, and Vision (100% coverage)
- 401(k) Plan
- Flexible Spending Account (FSA)
- Commuter Benefits
- Wellness Reimbursement
