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Purchasing and Contracts Manager

2 months ago

Gainesville, Florida, United States City of Gainesville Full time
Job Summary

This is a managerial position responsible for planning, directing, and coordinating the activities of the Procurement Division within the City of Gainesville. The successful candidate will oversee the development and management of major contracts and agreements, ensuring compliance with applicable laws, rules, and regulations.

Key Responsibilities
  • Develop and implement procurement strategies to achieve the City's objectives.
  • Direct the solicitation of competitive bids and proposals, including the preparation of specifications, scope of work, and terms and conditions.
  • Negotiate and prepare contractual agreements that provide the most advantageous position for the City.
  • Analyze and interpret contracts, agreements, leases, and terms and conditions to ensure clarity, protection, and enhancement of the City's interests.
  • Manage the supplier base, maintain sourcing information, and evaluate and select potential suppliers.
  • Develop and maintain a master list of all contracts, agreements, and leases, including schedules of expiration and notice requirement dates.
  • Ensure timely completion and execution of contracts and agreements.
  • Provide advice on all facets of contract development, administration, and management.
  • Monitor contract and agreement reviews and approvals throughout the workflow process.
  • Notifies departments in advance of contract/agreement/lease termination dates and works with City staff to prepare contract renewals or to send termination notices, as applicable.
  • Maintains records to support purchasing policy compliance.
  • Prepares reports and analyses on purchasing activities, including small and minority business spending, procurement card activities, small dollar spending, contracts, supplier and buyer performance, and industry benchmarks.
Requirements
  • Graduation from a four-year accredited college or university with major coursework in public administration, business administration, purchasing management, or a related field of study.
  • Five years of purchasing administration experience in a related area or any equivalent combination of education and experience.
  • CPPO or CGCO certification preferred.
  • Thorough knowledge of the principles and practices of purchasing and contract administration.
  • Ability to perform analytical work carefully and accurately.
  • Ability to develop long-term plans and programs and to evaluate work accomplishments.
  • Ability to communicate effectively, both orally and in writing.
  • Ability to work effectively with elected officials, charter officers, department heads, representatives of other agencies, other city employees, and the general public.
Working Conditions

Work is primarily in an office environment. May require assessment(s). May fill multiple positions. May establish an eligibility list.