Administrative Officer II
2 weeks ago
Overview
GENERAL SUMMARY OF POSITION:
Under the guidance of the Department Chair or designated representative, the Administrative Officer II is tasked with orchestrating and overseeing the administrative and operational functions of a department engaged in education, research, clinical services, and community outreach.
Responsibilities
MAJOR RESPONSIBILITIES:
- Collaborate with School representatives to establish and prioritize departmental objectives and strategies. Analyze trends, assess implications, and identify opportunities for enhancing departmental effectiveness.
- Promote continuous enhancements in operational efficiency and processes.
- Lead analytical evaluations of current or proposed services and initiatives to provide a financial foundation for management decisions aimed at boosting operational and financial performance.
- Assist the Chair in assessing spatial requirements for faculty and revenue-generating activities within the Department.
- Oversee the facility requirements for the department, including renovations and daily operations in alignment with the department's research and educational mission.
- Counsel the Chair on Human Resource matters, including the formulation and implementation of organizational and staffing strategies for both faculty and non-faculty roles.
- Accountable for the recruitment, compensation frameworks, and performance evaluations of faculty members.
- Provide guidance to the Chair, faculty, and departmental staff on employee relations matters.
- Supervise all personnel actions related to hiring, terminations, salary adjustments, contracts, and funding.
- Act as an advisor to faculty regarding pre and post-award activities related to grant administration.
- Assist in negotiating research and trust fund agreements with external entities.
- Develop and oversee the department's annual budget, reporting significant variances and trends, recommending corrective measures, and providing financial forecasts.
- Assess departmental needs and suggest priorities based on available funding.
- Formulate funding strategies that encompass multiple sources, both internal and external.
- Manage all departmental funding streams by monitoring revenue and expenditure activities.
- Ensure compliance with University, State, and funding agency regulations.
- Responsible for the division's indirect cost, time, and effort reporting.
- Advise faculty overseeing revenue-generating research trust funds to ensure sustainable operations, billing, and adherence to University and Federal guidelines.
- Represent the department in administrative meetings both within and outside the institution.
- Participate in Institutional committees aimed at enhancing school operations and system implementations.
- Perform additional duties as required.
Qualifications
REQUIRED QUALIFICATIONS:
- Bachelor's degree in Administration or a related field, or equivalent experience.
- Minimum of 5 years of relevant experience.
- Prior supervisory experience is essential.
PREFERRED QUALIFICATIONS:
- Proven success in an operational or administrative capacity within an academic healthcare environment.
Options
UMass Chan Medical School is dedicated to being an equal opportunity and affirmative action employer, recognizing the value of a diverse community. We encourage applications from protected veterans, individuals with disabilities, and those with varied experiences, perspectives, and backgrounds to consider UMass Chan Medical School as their employer of choice.
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