Events Coordinator

1 day ago

Austin, Texas, United States Abbott Full time
Job Title: Events Specialist

About the Role

The Events Specialist will be responsible for planning, executing, and reconciling conferences for the Neuromodulation division. This role will focus on logistical and operational components, including liaising with contacts within major societies to understand sponsorship options, creating a budget tracker, and hosting regular event planning meetings with cross-functional partners.

Key Responsibilities

  • Plan and execute conferences, including logistical and operational components
  • Liaise with contacts within major societies to understand sponsorship options
  • Create a budget tracker and closely monitor expenses
  • Host regular event planning meetings with cross-functional partners
  • Facilitate completion of pre-event activities, including ensuring marketing communications understand the specs for any custom design requirements
  • Manage rooming requirements for internal and external customers
  • Reserve venues for larger scale meetings within the conference
  • Creation of registration site via CVENT software for attendees
  • In-person set-up for events, including printing, seating assignments, and product displays
  • Shipment of required marketing material and product to events
  • Reconciliation of monthly corporate card, ensuring all receipts are documented
  • Ensure all stakeholders, including Global Marketing, Clinical Marketing, Communications, Education, and Sales, are fully represented throughout the entire convention and exhibit functions
  • Select exhibit and symposia sites and manage all necessary logistical details to provide appropriate product and corporate branding
  • Act as the lead team member for the Convention and Events team and work closely with the Manager of the department to train and coach colleagues on process, procedures, and product knowledge
  • Support Manager with hiring and retaining a diverse, highly qualified staff and provide ongoing performance feedback, including contributing to goal setting that aligns department plans to company objectives
  • Lead core team planning meetings and ensure all action items and deadlines are completed on time by acting as the project manager for their meetings
  • Maintain a strong partnership with exhibit house and other show vendors for exhibit and meeting planning services
  • Participate in the process of sourcing and managing vendor partnerships for exhibit, customer event, and meeting planning services
  • Coordinate all logistics in association with a convention, including booth needs, housing blocks, ambassador schedules, badges, ancillary requirements, and show communications
  • Work closely with exhibit house and other show vendors for exhibit and meeting planning services
  • Provide appropriate post-show evaluations and reports to upper management to assess effectiveness of events
  • Ensure ADVAMED and Sunshine Act guidelines are met with all meetings, including spend tracking for customer ancillary events
  • Prepare budgets and schedules for conventions and monitor expenses to ensure costs are in or under budget
  • Work with the Manager to propose and submit annual convention budgets

Requirements

  • Bachelor's degree in Travel Tourism, Hospitality, Marketing, Public Relations, Journalism, Advertising, Communications, English, or equivalent
  • 3+ years of experience managing exhibit vendors/contractors
  • Track record of delivering measurable and engaging exhibit booth experiences
  • Demonstrated strong project management skills and customer-service focused mentality
  • Experience managing and coming in within a budget encompassing multiple vendors, cost-centers, and payment terms
  • Experience working with a global brand and global team members
  • Comprehensive personal computer skills, including demonstrated spreadsheet, word processing, and database management capabilities
  • Experience evaluating, implementing, and working with lead management tools, including web and mobile apps
  • An entrepreneurial, take-charge, change-agent spirit is critical with a passion for working in the healthcare industry
  • Ability to work in a highly matrixed and geographically diverse business environment
  • Additional Meeting Planning or Project Management certificates preferred
  • Familiarity with the following software: CVENT, Travel booking through a third-party agent (e.g., CWT), Expense reporting through Concur, Microsoft PowerPoint, and Microsoft Word

  • Event Operations Coordinator

    1 month ago

    Austin, Texas, United States Bounce Marketing and Events Full time

    Job DescriptionBounce Marketing and Events is seeking a highly motivated and detail-oriented Event Operations Manager to join our team. As an Event Operations Manager, you will be responsible for managing logistics, tasks, and timelines for a variety of clients, events, and account leads.Key Responsibilities:Support Account Leads: Provide operational and...

  • Event Operations Manager

    2 weeks ago

    Austin, Texas, United States Bounce Marketing and Events Full time

    Event Operations ManagerBounce is seeking a highly motivated and detail-oriented Event Operations Manager to join our team. As a key member of our events team, you will be responsible for managing logistics, tasks, and timelines for a variety of clients, events, and account leads.The ideal candidate will have a strong work ethic, excellent communication...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States Willpower Full time

    {"title": "Event Coordinator", "content": "Event CoordinatorWillpower is seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing events that meet the company's objectives.Key Responsibilities:Plan and coordinate events, including venue...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States Will Power LTD Full time

    {"title": "Event Coordinator", "description": "Event CoordinatorAt Will Power LTD, we are seeking a highly organized and detail-oriented Event Coordinator to join our team. As an Event Coordinator, you will be responsible for planning, organizing, and executing events that meet the company's objectives.Key Responsibilities:Plan and coordinate events,...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States ABM Industries Full time

    {"Job Title": "Event Coordinator", "Job Summary": "We are seeking a highly skilled Event Coordinator to join our team at ABM Industries. As an Event Coordinator, you will be responsible for ensuring the smooth execution of events and activities at our facilities. This is a fantastic opportunity to work with a dynamic team and contribute to the success of our...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States Mexic-Arte Museum Full time

    About the RoleThe Mexic-Arte Museum is seeking a highly organized and detail-oriented Event Coordinator to support the planning and execution of our Fall special events. As a key member of our team, you will be responsible for coordinating the details of Viva la Vida, an art installation, and an outdoor art market.Key ResponsibilitiesManage event logistics,...

  • Event Coordinator

    5 days ago

    Austin, Texas, United States Flippa Full time

    Job Title: Events ManagerWe are seeking a highly skilled Events Manager to join our team at Flippa. As an Events Manager, you will be responsible for planning, coordinating, and executing a variety of events, including meetups, trade shows, road shows, product launches, conferences, partner events, seminars, and sales presentations.Key...

  • Event Coordinator

    1 month ago

    Austin, Texas, United States White Lodging Full time

    Job SummaryThe Event Coordinator provides support and assistance for Event Managers in the planning and execution of events. This role is responsible for preparing event documentation, coordinating distribution to hotel departments, and ensuring seamless event execution.Key ResponsibilitiesProvide exceptional service to guests and anticipate their...

  • Event Coordinator

    2 weeks ago

    Austin, Texas, United States Flippa Full time

    Job Title: Events ManagerWe are seeking an exceptional Events Manager to join our team at Flippa, the #1 platform to buy and sell online businesses. As an Events Manager, you will be responsible for planning, managing, and executing a variety of events, including meetups, trade shows, road shows, product launches, conferences, partner events, seminars, and...

  • Event Coordinator

    6 days ago

    Austin, Texas, United States Flippa Full time

    Job Title: Events ManagerWe are seeking an exceptional Events Manager to join our team at Flippa, the #1 platform to buy and sell online businesses. As an Events Manager, you will be responsible for planning, managing, and executing a variety of events, including meetups, trade shows, road shows, product launches, conferences, partner events, seminars, and...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States Russell Tobin Full time

    Russell Tobin is seeking a skilled Events Assistant to support the marketing team of a leading American multinational conglomerate operating in the fields of industry, worker safety, healthcare, and consumer goods.**Job Summary:**We are looking for a highly organized and detail-oriented Events Assistant to join our team. The ideal candidate will have 1-2...

  • Event Coordinator

    1 week ago

    Austin, Texas, United States Inkspirenize Full time

    Job DescriptionJob Title: Event AssistantLocation: Austin, TXJob Type: Full-timeWe are seeking a highly organized and proactive Event Assistant to support the planning, coordination, and execution of events. The ideal candidate will have a keen attention to detail, excellent communication skills, and the ability to multitask in a fast-paced environment.Key...

  • Event Coordinator

    2 weeks ago

    Austin, Texas, United States IDEOlogy Health Full time

    About IDEOlogy HealthWe are a rapidly growing health media company that is changing the way medical education is delivered and received. Our integrated communication products, services, education, and research provide value to professionals within healthcare and industry sciences.We are committed to creating a culture that values dedication, hard work,...

  • Event Coordinator

    3 weeks ago

    Austin, Texas, United States IDEOlogy Health Full time

    About IDEOlogy HealthIDEOlogy Health is a rapidly growing health media company that is changing the way medical education is delivered and received. We provide integrated communication products, services, education, and research to professionals within healthcare and industry sciences.We are committed to creating a culture that values dedication, hard work,...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States HYATT Hotels Full time

    About the Role:The Event Sales Coordinator is a key member of our team at HYATT Hotels, responsible for delivering exceptional service to our clients and guests. This role requires a high level of attention to detail, excellent communication skills, and the ability to work effectively in a fast-paced environment.Key Responsibilities:Service events with a...

  • Event Coordinator

    3 weeks ago

    Austin, Texas, United States Willpower Full time

    Job Title: Events & Community InternCompany: WILLPOWERLocation: Austin, TexasDuration: 4 monthsInternship Type: UnpaidAbout Us: WILLPOWER is a Mindful Drinking Community and Movement supported by better for you beverages. We host a series of dynamic sports/wellness events and community engagement initiatives. Our mission is to promote active lifestyles,...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States White Lodging Full time

    Job SummaryThe Event Coordinator provides critical support to Event Managers in planning and executing events. This role involves preparing event documentation, coordinating distribution to relevant hotel departments, and ensuring seamless event execution.Key ResponsibilitiesProvide exceptional service to guests, anticipating and exceeding their...

  • Event Coordinator

    4 weeks ago

    Austin, Texas, United States Willpower Full time

    About the RoleWe are seeking a highly organized and detail-oriented individual to join our team as a Chief Awesome Events Intern. As a key member of our events team, you will be responsible for planning, organizing, and executing events that meet our organization's goals and objectives.Key ResponsibilitiesEvent Planning and Coordination: Plan and organize...

  • Global Events Coordinator

    3 weeks ago

    Austin, Texas, United States AVIAT US INC Full time

    {"h1": "Global Events Coordinator Job Description", "p": "At AVIAT US INC, we are seeking a highly organized and detail-oriented Global Events Coordinator to join our team. This role is responsible for planning, managing, and executing all aspects of our in-person tradeshows, conferences, seminars, roadshows, and online events on a global...

  • Event Planning Coordinator

    3 weeks ago

    Austin, Texas, United States Russell Tobin & Associates Full time

    {"title": "Event Planning Coordinator", "description": "Event Planning Coordinator OpportunityRussell Tobin & Associates is seeking a skilled Event Planning Coordinator to support a world-class organization in Austin, TX.This role involves collaborating with the marketing team to provide tactical support for internal and external B2B-focused events,...