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Experienced Legal Administrative Assistant

2 months ago

Kansas City, Missouri, United States Gpac Full time

A prestigious law firm is actively searching for a seasoned Legal Secretary to enhance their vibrant team. This esteemed firm is recognized for its dedication to excellence and is in need of a Legal Secretary with at least 4 years of recent secretarial experience in insurance defense to aid in their ongoing success.

Key Responsibilities:

  • Reviewing and finalizing a variety of legal documents, correspondence, and reports.
  • Independently managing calendars (using Outlook).
  • Overseeing filings with state and federal courts, including electronic submissions.
  • Performing general administrative duties such as correspondence, expense reporting, travel planning, and effectively managing attorneys' schedules.
  • Successfully handling multiple cases while providing support to several attorneys.
  • Demonstrating proficiency as both an independent contributor and a collaborative team member.

Essential Qualifications:

  • 4+ years of recent litigation experience, ideally in insurance defense.
  • Familiarity with state and federal court filing procedures, including e-filing.
  • Strong understanding of calendaring, including state and federal court regulations and deadlines, without reliance on calendaring software.
  • Expertise in using various technical tools, particularly Microsoft Office (Outlook, Word, Excel, and PowerPoint).
  • Ability to prepare Tables of Authorities (TOA) and Tables of Contents (TOC) in Word.
  • Experience in drafting a range of legal documents such as motions, discovery materials, pleadings, and judicial council forms.
  • Exceptional communication skills, paired with a highly organized approach.
  • Knowledge of software applications like iManage, Coyote Analytics, Westlaw - Deadline Assistant, and PACER.
  • Capability to manage multiple tasks simultaneously, even in high-pressure situations.
  • Willingness to accept constructive feedback and work independently with minimal supervision while achieving results.
  • Demonstrated ability to work collaboratively with colleagues.
  • Technological proficiency and a quick, efficient work style, all while maintaining a keen attention to detail.
  • A proactive mindset, including a readiness to embrace new responsibilities.
  • A strong work ethic and dedication to the role.

Why This Firm Stands Out:

This law firm is devoted to creating a supportive and collaborative work atmosphere that promotes both personal and professional development. Being part of their team offers numerous advantages:

  • Competitive salary packages reflective of experience.
  • Comprehensive dental, medical, and vision insurance along with a 401k plan.
  • Commitment to fostering a healthy work-life balance with a hybrid work schedule.
  • Generous paid time off and holiday benefits.
  • The chance to collaborate with a dynamic and talented group of professionals.
  • Open, honest, and transparent communication within the organization.

Compensation will be aligned with the candidate's experience and other job-related factors as permitted by law.

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

GPAC (Growing People and Companies) is an award-winning search firm specializing in placing quality professionals within multiple industries across the United States since 1990. We are highly competitive, client-focused, and recognize that our value lies in our ability to deliver the right solutions at the right time.