Administrative Coordinator

6 days ago


Morgantown, West Virginia, United States WVU Medicine Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at WVU Medicine. The successful candidate will provide administrative support to our department, ensuring the smooth operation of our office procedures and daily activities.

Key Responsibilities
  • Coordinate and prepare department correspondence, ensuring timely and accurate communication with stakeholders.
  • Reconcile monthly budgets, update cost center budget tallies, and process invoices for payment.
  • Update Policies & Procedures annually and maintain departmental information for each area.
  • Provide support to employees with forms and information updates.
  • Screen and refer incoming phone calls and department visitors, ensuring accurate and timely department communications.
  • Maintain office supply inventory and prepare, maintain, and process proper levels of office supplies.
  • Schedule conference rooms, staff meetings, and committee meetings, and prepare agendas and minutes as needed.
  • Function as Payroll representative for the department, coordinating payroll and leave reports for department staff.
  • Schedule travel arrangements and maintain accurate records.
Requirements
  • High school diploma or equivalent.
  • Two (2) years of additional training or related experience, or one (1) year of secretarial training may substitute for experience.
  • Ability to type at least 35 wpm.
  • Understanding of Microsoft Office Products, Excel, and other systems.
Working Environment

The work environment is a standard office environment, requiring the ability to sit for long periods and lift, push, or pull 10-15 pounds.



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