Administrative Support Specialist

2 days ago


San Marcos, Texas, United States Texas State Full time
Job Description

The Administrative Assistant II position in Student Involvement and Engagement is responsible for daily administrative operations, providing administrative assistance in the development and implementation of procedures and policies. This role requires a proactive approach to problem-solving, excellent organizational skills, and the ability to work independently.

Key Responsibilities:
  • Perform administrative support duties and responsibilities for the AVP & Executive Director related to Student Government and other special projects.
  • Maintain calendars, schedule meetings, manage room reservations.
  • Coordinate, gather information, and compile data as needed for events/meetings.
  • Answer multi-line phone and transfer calls, as needed.
  • Assist with travel arrangements and prepare travel requests and reimbursements using Concur.
  • Process PCRs and other HR-related paperwork.
  • Hire, train, and supervise student staff members.
Requirements

To be successful in this role, you will need:

  • A High School Diploma or equivalent.
  • Detailed-oriented with advanced organizational and time management skills.
  • Experience maintaining calendars and schedules.
  • Demonstrated proficient in Microsoft Office.
  • Ability to address individuals and situations with a high degree of sensitivity and confidentiality.
Preferred Qualifications

Prior experience in a higher education setting and proficiency in Adobe Sign, SAP, Qualtrics, Concur and/or Teams software are highly desirable.

Benefits

Texas State University offers a competitive salary and benefits package, including health insurance, paid time off, and retirement plans. We also offer opportunities for professional development and growth within the institution.



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