Service Project Coordinator

2 weeks ago

Columbus, Ohio, United States TP Mechanical Contractors Full time
Job Summary

We are seeking a highly organized and detail-oriented Service Project Administrator to join our team at TP Mechanical Contractors. The successful candidate will be responsible for handling the administrative functions of our Service HVAC and Plumbing projects, ensuring deadlines and compliance requirements are met.

The ideal candidate will have prior accounting experience, proficiency in Windows-based software, and excellent analytical, organizational, and communication skills. They will be able to function well in a high-intensity, constantly changing environment and contribute as part of a team.

Key Responsibilities
  • Setup new projects in various systems based on information turned over from sales team or Project Manager.
  • Perform daily/weekly payroll review for plumbing technicians.
  • Act as backup to service dispatcher, answering phones, issuing purchase orders, and daily/weekly payroll review for all technicians.
  • Attend weekly meetings with project manager to review job status updates.
  • Work with construction on AIA documentation required for project compliance.
  • Submit certified payroll documents to contractors weekly as required.
  • Meet monthly with management team to review all project status, billings, and revenue recognition.
  • Ensure timely execution and implementation of every aspect of project.
  • Monitor and report on the progress of the project to the team.
  • Minimize exposure and risk by proactively identifying project issues.
  • Formulate and implement corrective actions when needed.
  • Ensure project documents are complete, current, and stored appropriately.
  • Manage and resolve vendor and customer issues as they arise.
  • Issue purchase orders to vendors and subcontractors.
  • Work with customers and subcontractors for account setup.
  • Follow process documentation for proper accounting compliance.
Requirements
  • 2 years of prior accounting experience minimum.
  • Prior job cost knowledge is required.
  • Proficiency in Windows-based software (Excel, Word, Outlook) and Internet Explorer is required.
  • Experience in accounting software systems.
Preferred Qualifications
  • Ability to financially analyze a project for billing and margin underage's and overages.
  • Possess strong analytical, organizational, communication, problem-solving, and decision-making skills.
  • Ability to multitask and prioritize to meet deadlines as needed.
  • Excellent math ability.
  • Proficient with 10-key calculators.
  • Detail-oriented.
  • Strong organizational skills.
  • Excellent verbal and written communication skills.
  • Ability to handle a large volume of work.
Education
  • High School Diploma or equivalent required.
  • Higher Education, College degree preferred.
Physical Requirements
  • Ability to sit for long periods of time.
  • Ability to use hand/eye coordination throughout the workday.
  • Repetitive and continuous hand movement using keyboard/calculator throughout the workday.

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