Executive Support Specialist

4 weeks ago


Austin, Texas, United States Jobot Full time
Dynamic Executive Assistant Opportunity

We are seeking a highly organized and proactive Executive Assistant to support various executives in the hospitality, construction, or real estate space. The ideal candidate will have excellent communication and multitasking skills, as well as the ability to work independently and prioritize tasks effectively. This is a very team-oriented group, and everyone supports one another. An Executive Assistant with experience supporting various executives is required for this role. The ideal candidate should have event planning experience, including company functions, board dinners, and investor road shows/events. Construction, real estate, or hospitality industry experience is preferred. This position is hybrid and in the office 3 days a week.

Responsibilities:
  • Manage executives' calendars and schedule meetings, appointments, and travel arrangements
  • Prepare and organize documents, presentations, and reports for meetings
  • Coordinate and facilitate communication between executives and internal/external stakeholders
  • Assist with project management and follow-up on action items as needed
  • Handle confidential information with professionalism and discretion
  • Conduct research and provide support on special projects as assigned
  • Anticipate the needs of executives and proactively address them to ensure efficient workflow

Qualifications:
  • Bachelor's degree in Business Administration, Hospitality, Construction, Real Estate, or related field
  • 3+ years of experience as an Executive Assistant supporting C-level executives in the hospitality, construction, or real estate industry
  • Proficient in Microsoft Office Suite, Google Suite, and other relevant software applications
  • Strong organizational and time management skills
  • Excellent written and verbal communication skills
  • Ability to work in a fast-paced environment and adapt to changing priorities
  • Professional demeanor and strong interpersonal skills

Why Work with Us?
  • Equity
  • 401K/Match
  • Medical
  • Dental
  • Vision
  • Flexible Scheduling
  • Work Life Balance


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