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Office Services Manager

2 months ago

Chicago, Illinois, United States Mack & Associates, Ltd. Full time
Office Services Manager

Mack & Associates, Ltd. is seeking a highly organized and detail-oriented Office Services Manager to oversee the day-to-day operations of its Chicago office. This key role is responsible for creating a well-oiled and efficient office environment that supports a thriving executive team.

Key Responsibilities:
  • Vendor Management: Cultivate strong relationships with vendors, negotiate service contracts, and manage expenses to optimize office services.
  • Financial Management: Manage the budget for office services and ensure accurate processing of invoices.
  • Office Supplies: Keep a close eye on office supplies, reordering as needed to ensure the team has everything they need.
  • Mail Distribution: Handle all aspects of mail distribution, including packages and courier deliveries, ensuring timely and accurate processing.
  • Meeting Support: Set up meeting spaces, including AV equipment, refreshments, and seating arrangements to ensure smooth and successful meetings.
  • Facilities Management: Oversee the upkeep of the office, including coordinating repairs and servicing of equipment and furniture.
  • Team Support: Guide and support the office services team, including receptionists and coordinators, to foster an efficient and welcoming environment.
  • Building Management: Act as the primary contact for building management to handle any facility-related concerns.
  • Printing and Document Services: Manage high-volume printing, binding, and document production needs to support various business functions.
Qualifications:
  • At least 5 years of experience in office services management or a related role.
  • Bachelor's degree preferred.
  • Strong proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint) and experience with office equipment troubleshooting.
  • Exceptional organizational skills and the ability to multitask in a fast-paced environment.
  • Excellent communication skills and the ability to work effectively with all levels of staff and management.
  • High level of discretion with sensitive information and a proactive approach to problem-solving.
  • Strong customer service orientation and ability to build positive working relationships across the company.