NYC Area Event Production Coordinator

3 weeks ago

Brooklyn, New York, United States From Day One, Inc. Full time
About From Day One

From Day One is a media outlet and conference series focused on innovative ways for companies to foster stronger relationships with their employees, customers, and communities.

We explore how companies can build well-grounded values into their business—diversity, responsibility, transparency—and stick with them in an economy driven by disruption.

Our mission is to help companies find the best ways to deliver on that promise, from day one.

We facilitate an extensive series of both online and real-world content, including one-day conferences in approximately 20 cities around the country, with new locations added regularly.

We host a regular series of online gatherings, ranging from topic-focused webinars several times a week, to monthly virtual conferences, as well as regular roundtables and small-group sessions.

About This Role

The Event Production Assistant will join our existing event production department and take a key role in managing the logistical needs of our production calendar for both live and virtual events.

Key tasks will include highly organized administration of all aspects of live event production, such as managing A/V teams on visual and audio production needs, review and management of rental orders, vendor requirements, and temporary staff hiring.

The position will also require assisting in the production of virtual events, hosted on a variety of software platforms such as Zoom & Hopin, including setting up templates, managing schedules, and ensuring staffing of key roles.

This is a perfect job for someone based in the broader NYC area with experience and skill producing complex events such as corporate or marketing events, executive gatherings, festivals, or arts events, looking for a long term stable role helping create amazing event experiences on a healthy schedule during daytime business hours.

Requirements
  • This position requires a 4-year college/university degree at minimum, with a strong academic background.
  • This is a remote position, but candidates should live in the broader NYC area, within a reasonable distance from one of the city's major airports, and be able to come to the city occasionally for meetings if needed.
  • Several years of demonstrated experience in managing core event production tasks such as vendor evaluation and contracting, creating staffing and run-of-show sheets, catering and beverage planning, event production rentals, and similar is required.
  • Experience in corporate events, such as conferences, executive networking, and similar productions, is a major plus.
  • Fluency with modern budgeting practices, including the ability to understand and manage complex spreadsheets, is required.
Benefits
  • This is a full-time salaried position. Starting salary is $55,000 per year with opportunities for regular advancement and raises.
  • This position is remote, with regular meetings at our office in the DUMBO neighborhood of Brooklyn, New York. In addition, this job will require travel to our conferences, which take place around the country and occur every few weeks during the fall, winter, and spring.
  • From Day One offers a comprehensive benefits package, including health insurance (fully paid medical, dental, and vision coverage); competitive vacation policies, including summer and winter breaks; and an employee stock plan.
  • This position requires a 4-year college/university degree at minimum. Candidates should have a strong academic background and a minimum of 2 years of full-time, professional post-graduation experience.
  • Diversity and inclusion are absolutely core to our mission, and we are committed to those values in our hiring process.

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