Contractors Program Administrator

2 weeks ago

Glenwood Springs, Colorado, United States V2X Full time
Job Summary

V2X is seeking a highly organized and detail-oriented Contractors Program Administrator to support the management and oversight of the contract across six CONUS and OCONUS sites. The successful candidate will provide administrative support to the Contractors Program Manager and Contractors Quality Program Manager, ensuring smooth execution of contract requirements.

Key Responsibilities
  • Administrative Support: Provide administrative support to the Contractors Program Manager and Contractors Quality Program Manager, ensuring timely and accurate responses to administrative queries from site teams, the PMO, Union / CBA personnel, and other external stakeholders.
  • Documentation Management: Maintain and update program documentation, including schedules, reports, and correspondence, ensuring all records are accurate and up-to-date.
  • Meeting Coordination: Coordinate and organize meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
  • Project Tracking: Track project deliverables, ensuring they are submitted on time and meet the quality standards specified in the contract.
  • Time and Attendance Management: Manage time and attendance records for all PMO-based staff and ensure these records are accurately maintained.
  • Reporting: Assist with the preparation and presentation of monthly reports to the Contractors Program Manager, Contractors Quality Program Manager, and other stakeholders as required.
  • Calendar Management: Maintain a calendar of program events and deadlines, ensuring that all team members are aware of upcoming commitments and deliverables.
  • Communication Facilitation: Facilitate communication between the PMO and site teams, ensuring that information flows efficiently and effectively.
  • Quality Control Plan Development: Assist in the development and maintenance of the Quality Control Plan and other program-related documentation.
  • Risk Management: Support the Contractors Program Manager and Contractors Quality Program Manager in tracking and managing program risks, issues, and changes.
  • Proposal Preparation: Assist in the preparation of project proposals, budget estimates, and other project-related documents as required.
Requirements
  • Clearance Requirement: Must be a U.S. citizen and possess a DoD Top Secret security clearance or be eligible to obtain and maintain one.
  • Experience: 8-10 years of experience in program administration or a related administrative support role, preferably within a government contracting environment.
  • Skills: Strong organizational skills with the ability to manage multiple tasks and prioritize effectively. Excellent written and verbal communication skills, with the ability to interact professionally with a diverse range of stakeholders.

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