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Contractors Program Administrator

2 months ago

Glenwood Springs, Colorado, United States V2X Full time
Job Summary

We are seeking a highly organized and detail-oriented Contractors Program Administrator to join our team at V2X. This role will provide administrative support to the Contractors Program Manager and Contractors Quality Program Manager, ensuring the smooth execution of contract requirements.

Key Responsibilities
  • Provide administrative support to the Contractors Program Manager and Contractors Quality Program Manager to ensure the efficient execution of contract requirements.
  • Maintain and update program documentation, including schedules, reports, and correspondence, ensuring all records are accurate and up-to-date.
  • Serve as the point of contact for administrative queries from site teams, the PMO, Union / CBA personnel, and other external stakeholders, ensuring timely and accurate responses.
  • Coordinate and organize meetings, including scheduling, preparing agendas, taking minutes, and distributing follow-up actions.
  • Track project deliverables, ensuring they are submitted on time and meet the quality standards specified in the contract.
  • Manage time and attendance records for all PMO-based staff and ensure these records are accurately maintained.
  • Assist with the preparation and presentation of monthly reports to the Contractors Program Manager, Contractors Quality Program Manager, and other stakeholders as required.
  • Maintain a calendar of program events and deadlines, ensuring that all team members are aware of upcoming commitments and deliverables.
  • Facilitate communication between the PMO and site teams, ensuring that information flows efficiently and effectively.
  • Assist in the development and maintenance of the Quality Control Plan and other program-related documentation.
  • Support the Contractors Program Manager and Contractors Quality Program Manager in tracking and managing program risks, issues, and changes.
  • Assist in the preparation of project proposals, budget estimates, and other project-related documents as required.
Requirements
  • 8-10 years of experience in program administration or a related administrative support role, preferably within a government contracting environment.
  • Experience maintaining and managing detailed documentation and records.
  • Experience working with Union representatives and Collective Bargaining Agreements (CBAs) is a plus.
  • Strong organizational skills with the ability to manage multiple tasks and prioritize effectively.
  • Excellent written and verbal communication skills, with the ability to interact professionally with a diverse range of stakeholders.
Working Environment

This role requires flexibility to accommodate different time zones and potential adjustments to work schedules to meet program needs. The role also requires occasional travel to support site visits.

Physical Activities
  • Sitting for long periods while reviewing and drafting contract documents.
  • Ability to lift and move office supplies or documents weighing up to 20 pounds.