Administrative Coordinator for Operations and Services

4 weeks ago


Kansas City, Missouri, United States Stowers Institute for Medical Research Full time
Job Summary

The Stowers Institute for Medical Research is seeking an experienced Administrative Coordinator to join our Operations and Services department. This role will provide essential support to the team by triaging information and requests from other departments, assisting with projects, initiatives, events, and administrative tasks.

Key Responsibilities
  • Provide administrative support to Operations and Services department members, including scheduling meetings and managing complex schedules.
  • Order office and department supplies, manage expense reports, and coordinate travel arrangements as needed.
  • Manage department databases in Microsoft Access, facilitate Operations department portion of new member orientation, and lead campus tours.
  • Maintain department internal web pages, assist with services provided for Members, and keep pages updated with current information.
  • Set up Café Payroll deduction for members, run bi-weekly reports for Accounting Department, and manage Catertrax Software Administration.
  • Coordinate usage of Stowers guest suites by external guests, maintain Suite Information Guides, and assist the manager with miscellaneous tasks to support the Wellness Department.
  • Serve as the back-up in Library Services, coordinating administrative tasks, and perform other duties as assigned.
Requirements
  • High school degree or equivalent required; Bachelor's degree preferred.
  • Experience with event coordination, customer service, and working in a fast-paced office setting.
  • Ability to work well in a team environment, manage time effectively, and prioritize work to meet deadlines.
  • Excellent written and verbal communication skills, and strong aptitude in learning and utilizing various software, including Microsoft 365 applications.
Work Environment
  • Monday – Friday, 8:00 AM – 5:00 PM.
  • Occasional flexibility to help with weekend or after-hours events.
  • Dynamic, onsite work environment that includes a blend of active tasks and focused desk work.
How to Apply

To apply, please submit your current resume and cover letter to careers@stowers.org or to the Administration Department, Stowers Institute for Medical Research, 1000 E 50th Street, Kansas City, MO 64110.



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