Administrative Operations Manager
3 weeks ago
At Paragon Security Systems, we are seeking a skilled Administrative Operations Manager to join our team. This role is responsible for providing administrative support to our office, including payroll, human resources, office management, scheduling, accounts payable and/or accounts receivable.
As an Administrative Operations Manager, you will perform a variety of administrative functions, such as preparing correspondence and reports, processing mail, telephone and in-person reception, and filing. You will also schedule meetings and conferences, and assist with travel reservations.
You will process paperwork for benefits enrollment of new associates per client contracts, monitor assignment of associates to various client sites to ensure continued eligibility of the associate for benefits, and coordinate enrollment and changes with Region or operations center benefits function.
You will input scheduling/payroll data into automated resource system, verify associate hours worked to contract requirements, determine overtime rates and billing hours, and complete payroll documents for corrections.
You will reconcile all payroll entries and invoices, verify and distribute paychecks, and process payroll for terminated associates in required time frame.
You will review client billings and ensure proper billing amounts, reconcile payroll data to time sheets and accounts receivable to time sheets and make adjustments, respond to client questions and reconcile discrepancies, and prepare invoice corrections.
You will review all accounts payable and ensure timely payment, verify amounts and call vendors on any discrepancies.
You will contact clients to set up payment plans on past due accounts.
As a skilled Administrative Operations Manager, you will have the ability to interpret instructions furnished in written, oral, diagrammatic, or schedule form, and use personal computers and office productivity software.
You will have excellent planning, organizing, and project coordination skills, and be able to communicate clearly and concisely. You will also have the ability to interact effectively at all levels and across diverse cultures.
This role requires the physical and mental capacity to perform effectively all essential functions, including maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
The estimated salary for this role is $22.00 per hour, based on the job description and location. If you are a skilled and experienced Administrative Operations Manager looking for a new challenge, we encourage you to apply.
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