Sales Agreement Specialist
2 months ago
Position Overview:
As a vital member of our team, the Contracts Clerk is responsible for the meticulous management and processing of all documentation related to vehicle sales and leases. This encompasses a variety of tasks including contracts, financing, trade-ins, receivables, and after-market products.
Key Responsibilities:
- Input all transactions into the accounting system.
- Compile and submit deal packages to financial institutions.
- Process payoffs for trade-ins when necessary.
- Manage flooring payoffs efficiently.
- Record and acknowledge electronic funds transfers (EFTs).
- Organize and maintain deal files.
- Ensure accuracy in gross and accounting verifications.
- Check due bills and additions for correctness.
- Prepare checks for vehicle trades and insurance binders.
Commission Calculations:
Responsible for calculating commissions for various sales personnel including F & I Managers, Assistant Sales Managers, and Sales Consultants for payroll purposes.
Compliance and Reconciliation:
- Complete IRS 8300 Form worksheets for each transaction.
- Reconcile assigned schedules on a weekly and monthly basis.
Inventory Management:
- Maintain records for used vehicle inventory and remarketed assets.
- Log sales and manage supporting documentation.
- Assign stock numbers and ensure sufficient supplies for the Sales Department.
Wholesale Operations:
- Document sales in the used vehicle log.
- Prepare wholesale reports and manage title and payment processes.
- Follow up on outstanding titles and necessary documentation.
This role is essential in ensuring smooth operations within the dealership, contributing to the overall efficiency and effectiveness of our sales processes.
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