Sales Agreement Specialist

2 months ago


Rowland Heights, California, United States Chevrolet of Puente Hills Full time

Position Overview:
As a vital member of our team, the Contracts Clerk is responsible for the meticulous management and processing of all documentation related to vehicle sales and leases. This encompasses a variety of tasks including contracts, financing, trade-ins, receivables, and after-market products.


Key Responsibilities:
  • Input all transactions into the accounting system.
  • Compile and submit deal packages to financial institutions.
  • Process payoffs for trade-ins when necessary.
  • Manage flooring payoffs efficiently.
  • Record and acknowledge electronic funds transfers (EFTs).
  • Organize and maintain deal files.
  • Ensure accuracy in gross and accounting verifications.
  • Check due bills and additions for correctness.
  • Prepare checks for vehicle trades and insurance binders.

Commission Calculations:
Responsible for calculating commissions for various sales personnel including F & I Managers, Assistant Sales Managers, and Sales Consultants for payroll purposes.

Compliance and Reconciliation:
  • Complete IRS 8300 Form worksheets for each transaction.
  • Reconcile assigned schedules on a weekly and monthly basis.

Inventory Management:
  • Maintain records for used vehicle inventory and remarketed assets.
  • Log sales and manage supporting documentation.
  • Assign stock numbers and ensure sufficient supplies for the Sales Department.

Wholesale Operations:
  • Document sales in the used vehicle log.
  • Prepare wholesale reports and manage title and payment processes.
  • Follow up on outstanding titles and necessary documentation.

This role is essential in ensuring smooth operations within the dealership, contributing to the overall efficiency and effectiveness of our sales processes.



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