Facility Operations and Transportation Supervisor

1 week ago


Venice, California, United States Boys & Girls Clubs of Metro Los Angeles Full time
Job Overview

POSITION SUMMARY

The role of Facility Operations and Transportation Supervisor is essential in ensuring a secure and efficient environment by executing minor repairs and preventative upkeep on all facilities, grounds, and equipment. This position also entails operating Club vehicles along designated routes, adhering to schedules, and safely transporting members to and from various locations, including special events and field trips. Additionally, the role includes assisting with the loading and unloading of members and conducting daily vehicle inspections and maintenance.

KEY RESPONSIBILITIES:

Facility Operations

  • Oversee, assess, and review the work of assigned vendors and partners to guarantee quality and timely completion of tasks using operations management software.
  • Act as the primary contact for alarm systems at the assigned facility.
  • Ensure the upkeep of facilities (including floors, doors, windows, and roofs) by performing basic maintenance tasks.
  • Manage the facilities budget to maintain clean, safe, and functional environments.
  • Promote safety and quality assurance standards while adhering to company policies and procedures.
  • Comply with safety regulations as mandated by OSHA.
  • Assist with the procurement and delivery of supplies and equipment.
  • Maintain strong relationships with vendors and partners, addressing concerns and implementing corrective actions as necessary. Supervise and mentor the maintenance team.
  • Monitor the work environment and safety equipment usage to ensure employee safety.
  • Educate the team on proper equipment handling, efficient work practices, asset management, and maintenance processing.
  • Collaborate with the facilities team to respond to and fulfill all work orders in the operations management system, whether they are emergency, routine, or preventative maintenance.
  • Perform custodial duties, including cleaning waste receptacles, washing windows, and maintaining cleanliness in bathrooms and kitchens.
  • Respond to emergency situations to mitigate risks and prepare safety setups.
  • Set up and dismantle equipment for events and meetings, ensuring cleanliness of all items used.
  • Complete additional tasks as assigned.

Transportation Coordination

  • Manage all transportation paperwork to ensure compliance with regulations.
  • Maintain Club vehicles in safe operating condition through daily inspections and necessary cleaning.
  • Supervise other drivers, ensuring proper documentation and scheduling.
  • Ensure all drivers maintain their required licenses and certifications.
  • Keep accurate records of vehicle maintenance, mileage, and transportation statistics.
  • Assist members with evacuation procedures as needed.
  • Maintain order and discipline among members during transportation.
  • Contribute to team efforts to deliver quality programs and participate in training opportunities to enhance skills.
  • Attend staff meetings and training events as required.
  • Perform additional duties as assigned.

QUALIFICATIONS:

  • High School diploma or GED.
  • Minimum age of 25 with a valid Class B driver's license.
  • Passenger & Youth Bus Endorsement and a valid Medical Card.
  • Proficient in computer usage, including Microsoft Office applications.
  • At least two years of combined experience or formal training in facility maintenance.
  • Strong communication and interpersonal skills.
  • Pass a criminal background check and meet other safety requirements.
  • Ability to prioritize maintenance tasks effectively.
  • Knowledge of basic maintenance and repair techniques.
  • CPR and First Aid Certifications required.
  • Pass random drug and alcohol testing as mandated.

SKILLS AND ABILITIES:

  • Ability to follow written and verbal instructions.
  • Knowledge of California State Motor Vehicle Code applicable to vehicle operation.
  • Able to train staff in safe equipment usage.
  • Capable of preparing reports, including work orders and maintenance logs.
  • Understanding of preventative maintenance practices.
  • Thorough knowledge of commercial/public facility maintenance.
  • Ability to effectively engage with members and handle disciplinary matters.
  • Proven ability to build relationships with youth and their families.

WORKING CONDITIONS:

  • Travel between various sites is required, adhering to insurance standards.
  • Hours will vary based on school schedules, with evening and occasional weekend hours expected.

PHYSICAL DEMANDS:

This position involves physical activities such as lifting, bending, and standing for extended periods. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.



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