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Customer Service and Accounts Payable Coordinator

2 months ago

Newton, United States Bassett Furniture Full time

The Front Desk Coordinator/Accounts Payable position at Bassett Furniture will be divided into two distinct roles. The first three days of the week will focus on providing exceptional customer service, greeting visitors, and routing incoming calls to the appropriate staff members. This will also involve handing out applications to walk-in applicants and performing various tasks for the Human Resources department.

The last two days of the week will be dedicated to accounting and clerical tasks related to accounts payable. This will include receiving, processing, and verifying invoices, matching invoices to open receipts, and assisting with general accounting functions as needed.

Responsibilities will include:

  • Greeting incoming visitors and coordinating their meetings with the appropriate staff members
  • Answering all incoming calls and routing them to the correct personnel
  • Welcoming applicants, distributing applications, and delivering completed applications to the HR team
  • Assisting the HR team with small projects, such as creating orientation packets and preparing folders
  • Matching vendor invoices to purchase orders and entering them into the accounts payable system
  • General ledger coding and processing of expense invoices
  • Verifying and coding credit card receipts to monthly statements
  • Responding to vendor inquiries, including setting up vendors, researching and resolving past-due invoices, and providing payment information
  • Investigating invoice discrepancies
  • Maintaining a spreadsheet of fabric purchases
  • Assisting with the month-end closing process
  • Reviewing purchase price variance reports

Requirements and Skills:

  • Prior experience in accounts payable is preferred
  • Proficiency in Microsoft Excel, AS400, and JDE software processing
  • Must be at least 18 years old
  • High school diploma or equivalent is required
  • Ability to maintain a professional and courteous demeanor at all times
  • Effective communication skills with management and visitors
  • Excellent verbal and written communication skills