Senior Administrative Assistant, Neurosurgery Research

4 weeks ago


Boston, Massachusetts, United States Brigham and Women's Hospital Full time
Job Summary

We are seeking a highly skilled and experienced Administrative Support Specialist to join our Neurosurgery Department at Brigham and Women's Hospital. The successful candidate will provide administrative support to a productive academic research program, working closely with the Director of Center for Stem Cell and Translational Immunotherapy and other research faculty.

Key Responsibilities
  • Provide administrative support to the Director of Center for Stem Cell and Translational Immunotherapy, including scheduling meetings, coordinating travel arrangements, and preparing expense reports.
  • Coordinate meetings, luncheons, lectures, and conferences, including scheduling, preparing agendas, and arranging for refreshments and conference rooms.
  • Arrange domestic and international travel for research faculty and fellows, including booking flights, hotels, and rental cars.
  • Prepare and submit travel reimbursement expense reports for research faculty and fellows.
  • Prepare, reconcile, and submit non-travel expense reports for reimbursement.
  • Act as receptionist for the Director of Center for Stem Cell and Translational Immunotherapy, greeting staff and visitors and notifying departmental staff of guest arrivals.
  • Review the Center's financial portfolio with the Director of Center for Stem Cell and Translational Immunotherapy and Department Research Administrator on a monthly basis.
  • Maintain a running database of the Center's funding and related obligations to sponsors for review by the Director of Center for Stem Cell and Translational Immunotherapy.
  • Assist the Department's Senior Grant Administrator with grant proposals on behalf of the Director of Center for Stem Cell and Translational Immunotherapy.
  • Update the Director of Center for Stem Cell and Translational Immunotherapy's Curriculum Vitae, NIH Biosketch, Other Support, and Facilities and Resources documents on a regular basis.
  • Coordinate the schedule and arrangements for guests to the Center, including visiting collaborators, lecturers, and recruitment visits for faculty, postdoc, and student intern candidates.
  • Stay familiarized with institutional and departmental policies and guidelines for research and administrative compliance.
  • Provide support for research faculty and educational affairs within the department.
  • Process and edit dictated and hand-written correspondence, reports, reviews, references, and manuscripts using MS Word, EndNote, and other related software.
  • Organize and address routine correspondence, maintaining hard and soft files, performing literature searches, gathering incoming mail, and distributing/responding as appropriate.
  • Maintain a running list of scientific publications by departmental researchers and prepare slides for monthly reporting at Research Faculty Meetings.
  • Organize, maintain, and develop office files, directories, listings, and other necessary materials for the operation of the office.
  • Perform general administrative duties for laboratory members, including preparing FedEx shipments, ordering supplies, maintaining computer hardware/software inventory, and purchasing upgrades as required.
Qualifications
  • Undergraduate Bachelor's degree required.
  • 3-5 years' experience in biomedical research.

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual with excellent communication and organizational skills, we encourage you to apply for this exciting opportunity.



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