Senior Administrative Assistant, Neurosurgery Research
4 weeks ago
We are seeking a highly skilled and experienced Administrative Support Specialist to join our Neurosurgery Department at Brigham and Women's Hospital. The successful candidate will provide administrative support to a productive academic research program, working closely with the Director of Center for Stem Cell and Translational Immunotherapy and other research faculty.
Key Responsibilities- Provide administrative support to the Director of Center for Stem Cell and Translational Immunotherapy, including scheduling meetings, coordinating travel arrangements, and preparing expense reports.
- Coordinate meetings, luncheons, lectures, and conferences, including scheduling, preparing agendas, and arranging for refreshments and conference rooms.
- Arrange domestic and international travel for research faculty and fellows, including booking flights, hotels, and rental cars.
- Prepare and submit travel reimbursement expense reports for research faculty and fellows.
- Prepare, reconcile, and submit non-travel expense reports for reimbursement.
- Act as receptionist for the Director of Center for Stem Cell and Translational Immunotherapy, greeting staff and visitors and notifying departmental staff of guest arrivals.
- Review the Center's financial portfolio with the Director of Center for Stem Cell and Translational Immunotherapy and Department Research Administrator on a monthly basis.
- Maintain a running database of the Center's funding and related obligations to sponsors for review by the Director of Center for Stem Cell and Translational Immunotherapy.
- Assist the Department's Senior Grant Administrator with grant proposals on behalf of the Director of Center for Stem Cell and Translational Immunotherapy.
- Update the Director of Center for Stem Cell and Translational Immunotherapy's Curriculum Vitae, NIH Biosketch, Other Support, and Facilities and Resources documents on a regular basis.
- Coordinate the schedule and arrangements for guests to the Center, including visiting collaborators, lecturers, and recruitment visits for faculty, postdoc, and student intern candidates.
- Stay familiarized with institutional and departmental policies and guidelines for research and administrative compliance.
- Provide support for research faculty and educational affairs within the department.
- Process and edit dictated and hand-written correspondence, reports, reviews, references, and manuscripts using MS Word, EndNote, and other related software.
- Organize and address routine correspondence, maintaining hard and soft files, performing literature searches, gathering incoming mail, and distributing/responding as appropriate.
- Maintain a running list of scientific publications by departmental researchers and prepare slides for monthly reporting at Research Faculty Meetings.
- Organize, maintain, and develop office files, directories, listings, and other necessary materials for the operation of the office.
- Perform general administrative duties for laboratory members, including preparing FedEx shipments, ordering supplies, maintaining computer hardware/software inventory, and purchasing upgrades as required.
- Undergraduate Bachelor's degree required.
- 3-5 years' experience in biomedical research.
We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual with excellent communication and organizational skills, we encourage you to apply for this exciting opportunity.
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Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob SummaryWe are seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Director of Center for Stem Cell and Translational Immunotherapy (DCS) and the Vice Chair of Research (VCR) for Neurosurgery. The successful candidate will have a mature, strongly positive, and helpful nature, demonstrate...
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Boston, Massachusetts, United States Brigham & Women's Hospital(BWH) Full timeJob SummaryWe are seeking a highly skilled and experienced Administrative Support Specialist to join our team at Brigham and Women's Hospital (BWH). The successful candidate will provide administrative support to a productive academic research program, working closely with the Director of the Center for Stem Cell and Translational Immunotherapy (DCS) and...
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