Senior Administrative Assistant, Neurosurgery Research
4 weeks ago
We are seeking a highly skilled and experienced Senior Administrative Assistant to provide administrative support to the Director of Center for Stem Cell and Translational Immunotherapy (DCS) and the Vice Chair of Research (VCR) for Neurosurgery. The successful candidate will have a mature, strongly positive, and helpful nature, demonstrate commitment to administrative work, and have an interest in continuous learning about biomedical research and the overall nature and function of the research program of the Center for Stem Cell Translational Immunotherapy, as well as those of other Neurosurgery Research investigators.
Key Responsibilities- Provide direct support to the VCR and DCS, including managing their calendars, scheduling meetings, and coordinating travel arrangements.
- Coordinate meetings, luncheons, lectures, conferences, and other events, including preparing agendas, distributing reminders, and arranging for refreshments and conference rooms.
- Arrange for domestic and international travel, including booking air travel, accommodations, and ground transportation.
- Prepare and submit travel reimbursement expense reports for faculty and fellows.
- Prepare, reconcile, and submit non-travel expense reports for reimbursement.
- Act as receptionist for the VCR/DCS, greeting staff and visitors and notifying appropriate departmental staff of guest arrival.
- Review the CSTI's financial portfolio with the DCS and Department Research Administrator (RA) on a monthly basis.
- Maintain a running database of the Center's funding and related obligations to Sponsor for review by the DCS.
- Assist the department's Senior Grant Administrator with grant proposals on behalf of the DCS.
- Update the DCS's Curriculum Vitae, NIH Biosketch, Other Support, and Facilities and Resources documents on a regular basis.
- Coordinate the schedule and arrangements for guests to the Center, including visiting collaborators, lecturers, and recruitment visits for CSTI faculty, postdoc, and student intern candidates.
- Stay familiarized with institutional and departmental policies and guidelines for research and administrative compliance.
- Provide support for research faculty and educational affairs within the department.
- Process and edit dictated and hand-written correspondence, reports, reviews, references, and manuscripts using MS Word, EndNote, and other related software.
- Organize and address routine correspondence, maintaining hard and soft files, performing literature searches, gathering incoming mail, and distributing/responding as appropriate.
- Maintain a running list of scientific publications by departmental researchers and prepare slides for monthly reporting at Research Faculty Meeting.
- Organize, maintain, and develop office files, directories, listings, and other materials as necessary for the operation of the office.
- Perform general administrative duties for laboratory members, including preparing FedEx shipments, ordering supplies, maintaining computer hardware/software inventory, and purchasing upgrades as required.
- Undergraduate Bachelor's degree required.
- 3-5 years' experience in biomedical research.
We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual with excellent communication and organizational skills, we encourage you to apply for this exciting opportunity.
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