Facilities Coordinator
2 weeks ago
Reports to: Director of Facilities
Location: Archdiocese of Philadelphia
Overtime: Yes if needed
Job Purpose
The Facilities Coordinator supports the Director of Facilities in managing administrative tasks associated with the Diocesan High Schools and Schools of Special Education. This role encompasses overseeing the approval of facility-related invoices, monitoring expenses for capital projects, digitizing records into facilities management software, and assisting in the management of project timelines and contractual obligations.
Duties and Responsibilities
- Collaborates with external contractors on bid documentation, agreements, modifications, invoices, payments, fund transfers, and reimbursements.
- Aids in establishing project budgets and monitoring expenditures related to various initiatives.
- Receives, verifies, and processes invoices and financial transactions pertinent to construction phases.
- Assists in organizing schedules, digitizing documents, and ensuring compliance with mandatory inspections.
- Coordinates appointments, arranges meetings, and addresses communications related to facilities or projects.
Qualifications
Education: High School Diploma required; a college degree is preferred.
Specialized Knowledge: Facilities Management Software, Microsoft Office Suite
Abilities: Familiarity with construction practices, procedures, and equipment. Experience with facilities management software is advantageous.
Licenses: N/A
Experience: Background in facilities management is desirable.
Working Conditions:
Must possess child abuse clearances.
Physical Requirements:
Must have access to a vehicle for occasional travel and be capable of climbing stairs and lifting light weights.
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