Facilities Coordinator

2 weeks ago


Philadelphia, Pennsylvania, United States Archdiocese of Philadelphia Full time
Facilities Coordinator

Reports to: Director of Facilities

Location: Archdiocese of Philadelphia

Overtime: Yes if needed

Job Purpose

The Facilities Coordinator supports the Director of Facilities in managing administrative tasks associated with the Diocesan High Schools and Schools of Special Education. This role encompasses overseeing the approval of facility-related invoices, monitoring expenses for capital projects, digitizing records into facilities management software, and assisting in the management of project timelines and contractual obligations.

Duties and Responsibilities

  • Collaborates with external contractors on bid documentation, agreements, modifications, invoices, payments, fund transfers, and reimbursements.
  • Aids in establishing project budgets and monitoring expenditures related to various initiatives.
  • Receives, verifies, and processes invoices and financial transactions pertinent to construction phases.
  • Assists in organizing schedules, digitizing documents, and ensuring compliance with mandatory inspections.
  • Coordinates appointments, arranges meetings, and addresses communications related to facilities or projects.

Qualifications

Education: High School Diploma required; a college degree is preferred.

Specialized Knowledge: Facilities Management Software, Microsoft Office Suite

Abilities: Familiarity with construction practices, procedures, and equipment. Experience with facilities management software is advantageous.

Licenses: N/A

Experience: Background in facilities management is desirable.

Working Conditions:

Must possess child abuse clearances.

Physical Requirements:

Must have access to a vehicle for occasional travel and be capable of climbing stairs and lifting light weights.



  • Philadelphia, Pennsylvania, United States Temple University Full time

    Grade: T 23At Temple University, we are seeking a dedicated professional to oversee the coordination of facilities within our library system. This role is essential in ensuring that our facilities operate smoothly and efficiently.Key Responsibilities:Manage daily operations of library facilities.Coordinate maintenance and repairs to ensure a safe and...


  • Philadelphia, Pennsylvania, United States STARR Restaurants Full time

    STARR Restaurants is a leader in the restaurant industry with a proven commitment to excellence including James Beard awards, Michelin Stars, and some of the top-rated concepts in their respective markets. Driven by a luminary's vision and defined by our world-class culinary stars, whose distinct tastes offer each guest an experience that is at once spirited...


  • Philadelphia, Pennsylvania, United States Temple University Full time

    Grade: T 23Position Overview: The Facilities Operations Coordinator plays a crucial role in overseeing the daily operations of the library facilities. This position is responsible for ensuring that all aspects of the facilities are functioning efficiently and effectively.Key Responsibilities:Manage and coordinate facility maintenance and operations.Ensure...


  • Philadelphia, Pennsylvania, United States Temple University Full time

    Grade: T 23Position Overview: The Facilities Operations Coordinator plays a crucial role in overseeing the management and maintenance of library facilities. This position is essential for ensuring that all operational aspects run smoothly and efficiently.Key Responsibilities:Coordinate daily operations and maintenance of library facilities.Collaborate with...


  • Philadelphia, Pennsylvania, United States Ministry Link Full time

    Facility Maintenance CoordinatorThis is a Part Time position at Ministry Link. The organization is seeking a dedicated Facility Maintenance Coordinator to support its mission.Role Overview:This part-time, salaried position is essential for maintaining the cleanliness and upkeep of the facility, ensuring a welcoming environment for all visitors.Essential...


  • Philadelphia, Pennsylvania, United States Global Channel Management Full time

    Position Overview: Senior Facilities Project CoordinatorThe Senior Facilities Project Coordinator requires a minimum of 6 years of relevant experience in the field.Key Qualifications:Proven expertise in facilities project oversightExperience in managing contractual agreementsResponsibilities:Develop, assess, negotiate, and finalize a diverse array of...


  • Philadelphia, Pennsylvania, United States The School District Of Philadelphia Full time

    Job SummaryWe are seeking a highly skilled and experienced School Facilities Planner to join our team at The School District Of Philadelphia. As a key member of our Capital Programs department, you will play a critical role in ensuring that our schools are equipped to provide exceptional educational opportunities for our students.Key ResponsibilitiesConduct...


  • Philadelphia, Pennsylvania, United States Aventura Health Group Full time

    Aventura Health Group is seeking a dedicated MDS Coordinator to oversee multiple Skilled Nursing Facilities across Pennsylvania. The ideal candidate will possess a proven track record in MDS coordination and will be adept at guiding teams to meet corporate objectives and established benchmarks. This role is supported by a wealth of resources, making it an...


  • Philadelphia, Pennsylvania, United States Aventura Health Group Full time

    Aventura Health Group is seeking a dedicated MDS Coordinator to oversee operations across several Skilled Nursing Facilities. The ideal candidate will possess a proven track record in MDS coordination and demonstrate strong leadership skills to guide teams in achieving established objectives and adhering to corporate standards. This role offers a unique...


  • Philadelphia, Pennsylvania, United States Marquis Health Services Full time

    Job Summary:We are seeking a highly motivated and detail-oriented Floor Maintenance Specialist to join our team at University City Rehabilitation and Healthcare Center. As a member of our proud and caring staff, you will be responsible for maintaining the cleanliness and aesthetic appeal of our facilities.Key Responsibilities:Responsible for maintaining the...


  • Philadelphia, Pennsylvania, United States Join Our Team Full time

    Job SummaryWe are seeking a highly skilled and experienced Maintenance Technician to join our team. As a key member of our facilities team, you will be responsible for performing hands-on maintenance tasks that adhere to local and federal guidelines, while meeting our company's safety and quality standards.Key ResponsibilitiesPerform routine maintenance...

  • Facilities Manager

    4 weeks ago


    Philadelphia, Pennsylvania, United States Greene Street Friends School Full time

    Greene Street Friends School is seeking a Facilities Operations Manager. GSFS is a quaker, independent pre-k to 8th grade school with enrollment as high as 350 students. GSFS values diversity and inclusion in all aspects of our community and invites candidates who through their administration and leadership will contribute to our shared commitment to a...


  • Philadelphia, Pennsylvania, United States Monarch Staffing Full time

    Job OverviewFacilities Maintenance Coordinator | Direct Hire, Full-Time | Competitive SalaryA prominent healthcare organization is seeking a dedicated Facilities Maintenance Coordinator to oversee and enhance the functionality of its facilities.Key Responsibilities:Conduct repairs and improvements to building infrastructure utilizing skills in plumbing,...


  • Philadelphia, Pennsylvania, United States OTG Exp Full time

    About OTG ExpOTG Exp is a leading provider of innovative hospitality solutions, revolutionizing the airport experience for millions of travelers each year. With a strong presence in 11 airports, our company is committed to delivering exceptional customer experiences through our diverse range of dining and retail locations.Job SummaryWe are seeking a seasoned...


  • Philadelphia, Pennsylvania, United States Campus Apartments Full time

    Position Overview:Facilities Coordinator NeededAt Campus Apartments, we pride ourselves on fostering a vibrant and dedicated team. Since our inception in 1958, we have been committed to enhancing the living experience for students nationwide. We are dedicated to providing excellent benefits, a collaborative work environment, and opportunities for career...


  • Philadelphia, Pennsylvania, United States Campus Apartments Full time

    Position Overview:We are seeking a Facilities Coordinator to join our dedicated team at Campus Apartments. Our organization has been committed to enhancing the living experience for students nationwide since 1958. We pride ourselves on fostering a supportive environment that encourages professional growth and offers comprehensive benefits.Key...


  • Philadelphia, Pennsylvania, United States Campus Apartments Full time

    Position Overview:We are seeking a Facilities Coordinator to enhance our operational efficiency within our property management team. At Campus Apartments, we pride ourselves on providing a superior living experience for students nationwide. Our team is dedicated to fostering a supportive work environment that encourages growth and development.Key...


  • Philadelphia, Pennsylvania, United States Iovance Biotherapeutics Inc Full time

    Job OverviewPosition Summary: The Facilities Coordinator plays a crucial role in delivering comprehensive management support for office and facilities operations. This position is essential for maintaining a conducive work environment and ensuring that all facilities are operating efficiently.Key Responsibilities:Provide administrative assistance and project...


  • Philadelphia, Pennsylvania, United States Monarch Staffing Full time

    Job OverviewFacilities Maintenance Coordinator | Direct Hire, Full-Time | PhiladelphiaA prominent healthcare organization is seeking a Facilities Maintenance Coordinator to join their team. This role offers a comprehensive benefits package and focuses on maintaining a safe and efficient environment.Key Responsibilities:Enhance and sustain building...


  • Philadelphia, Pennsylvania, United States University of Pennsylvania Full time

    In the role of Facilities Maintenance Supervisor, you will report directly to the Chief of Building Operations, playing a crucial part in upholding exceptional standards of facility management.Key Responsibilities:Overseeing the processing of maintenance work requests.Coordinating maintenance activities and ensuring timely execution.Implementing best...