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Office Facilities Specialist

2 months ago

Philadelphia, Pennsylvania, United States Iovance Biotherapeutics Inc Full time
Job Overview

Position Summary: The Facilities Coordinator plays a crucial role in delivering comprehensive management support for office and facilities operations. This position is essential for maintaining a conducive work environment and ensuring that all facilities are operating efficiently.

Key Responsibilities:

  • Provide administrative assistance and project coordination for the Facilities Team.
  • Manage vendor relationships by coordinating and scheduling necessary services.
  • Address staff inquiries and requests, effectively resolving any conflicts that arise.
  • Oversee facilities services across multiple office locations.
  • Ensure that conference rooms, workspaces, and communal areas are well-equipped, organized, and maintained.
  • Conduct regular inventory checks of supplies and manage ordering and restocking processes.
  • Assist with office furniture relocations and the setup of meeting spaces as required.
  • Engage in special projects as assigned and support the Facilities Manager with various initiatives.
  • Adhere to the company's core values, policies, and ethical standards.
  • Comply with safety protocols and laboratory procedures in accordance with company policies.
  • Perform additional duties as needed.

Qualifications:

  • Bachelor's Degree or equivalent professional experience.
  • Proficiency in Microsoft Office Suite or similar software.
  • Strong interpersonal, verbal, and written communication skills.
  • Ability to handle sensitive and confidential information with discretion.
  • Adaptability to a fast-paced work environment with shifting priorities.
  • Exceptional organizational skills and attention to detail.

Physical Requirements:

  • Ability to navigate between office and laboratory settings as necessary.
  • Capability to remain in a stationary position for extended periods.
  • Proficiency in performing repetitive motions and using various types of equipment.
  • Ability to lift and move items weighing up to 20 pounds regularly.
  • Visual acuity for close-range tasks.
  • Compliance with safety equipment requirements in laboratory environments.

Work Environment:

This role involves working in both office and laboratory settings, where there may be exposure to hazardous materials. The responsibilities outlined are intended to provide a general overview of the position and may evolve as necessary.

Iovance Biotherapeutics is dedicated to fostering a diverse and inclusive workplace. We are an equal opportunity employer, and all qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, marital status, sexual orientation, gender identity, or any other characteristic protected by law.