Operations Coordinator

3 weeks ago

San Francisco, California, United States Asian Law Caucus Full time

About the Role

The Asian Law Caucus is seeking a highly organized and detail-oriented Operations Coordinator to support the day-to-day operational functions of the organization. This role will work closely with the Operations Manager to ensure the smooth operation of our offices in San Francisco and Oakland.

Key Responsibilities

  • Provide administrative support to the Operations Manager, including maintaining internal resources, coordinating training sessions, and monitoring system usage.
  • Support the maintenance of office facilities, including equipment, supplies, and overall upkeep.
  • Coordinate ordering, inventory, and distribution of office supplies and materials.
  • Act as the primary point of contact with the outsourced IT provider and coordinate office equipment and software installations, troubleshooting, and external repairs.
  • Monitor operations support requests and respond to communications in a timely manner.
  • Assist with event planning and coordination, including logistics, vendor management, and materials preparation.
  • Set up workspaces and assist in onboarding new employees.
  • Coordinate facility support, work with service vendors, create project reports, and maintain records.
  • Administer office systems, including ALC's Envoy desk scheduling platform.
  • Coordinate internal meetings and trainings, including scheduling and room setup.
  • Take or compile transcribed notes for meetings as assigned.
  • Help implement and monitor ALC's Illness and Injury Prevention Program, including site safety and incident reporting.
  • Conduct internal safety training and drills, including illness and injury prevention, fire safety, and emergency procedures.
  • Serve as a point of contact during onsite emergencies and coordinate with vendors and responders to resolve issues promptly.
  • Support administrative tasks, including managing expenses, databases, vendor coordination, staff schedules, and communications.

Requirements

  • Strong organizational skills with an ability to prioritize and multitask in a dynamic environment.
  • Excellent communication and interpersonal skills, focusing on building strong relationships with colleagues.
  • A proactive approach to problem-solving, with the ability to work both independently and collaboratively.
  • Enthusiasm for supporting the operational needs of a mission-driven organization.
  • Facility with Microsoft Office and GSuite office tools; comfort with technology and software-based solutions.
  • 3+ years experience in an administrative, nonprofit, or otherwise related role.
  • High school diploma, GED, or highly relevant work experience.
  • Fluency in Cantonese, Mandarin, or another Asian language desirable, not required.

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