Administrative Support Specialist

4 days ago


Aragüés del Puerto, Huesca, United States Inova Health System Full time
Job Summary

The Administrative Coordinator plays a vital role in supporting department functions by coordinating and performing a wide range of administrative activities. This position provides secretarial support to directors and managers, ensuring the smooth completion of department work.

Key Responsibilities
  • Schedule and coordinate meetings and special events, including arrangements for facilities, catering, and logistics, as well as making travel arrangements as needed.
  • Monitor and track department budget, researching variances and creating statistical reports. Prepare and distribute monthly budget reports and assist in the preparation of annual budget proposals.
  • Process requisitions, invoices, expense reports, and check requests, ensuring accurate data entry and determining appropriate accounting codes.
  • Maintain confidential employee records, process time sheets, track PTO, and serve as a liaison with payroll and Human Resources.
  • Develop and revise processes and procedures to support efficient department operations, designing and formatting documents and presentations using MS Office applications.
  • Ensure the maintenance of hard copy and computer files, building and maintaining databases using Access, Excel, and specialized database applications.
  • Coordinate schedules of support staff to provide backup for department meetings, education, and PTO, orient new employees, and provide training in department policies and procedures.
  • May be required to create, maintain, and terminate patient charts in compliance with medical record guidelines, ensuring the integrity of medical records.
Additional Requirements

Certification: None Required

Licensure: None Required

Experience: 1 year of relevant office or healthcare experience

Education: High School diploma or equivalent



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