Operations Coordinator

4 days ago

Mountain View, California, United States Matx Full time

At MatX, we're on a mission to revolutionize AI model efficiency, propelling the world forward in AI quality and availability. We're seeking a collaborative Operations Coordinator to work closely with our operations team, senior team, and company to build a seamless and effective organization poised for growth.

This generalist operator role is perfect for a rapidly growing early-stage company like MatX. As a member of the operations team, under the direction of our managers, your primary focus will be to ensure the office runs smoothly and each employee has the necessary resources to excel in their work.

You'll support our Talent Acquisition efforts by assisting with interview scheduling, candidate pipeline management, and updating our applicant tracking system, Greenhouse. Additionally, you'll partner with the Ops Manager to plan and execute internal and external events that reinforce our company culture and engage potential candidates, partners, and clients.

Given MatX's continuous evolution, you'll be asked to take on ad-hoc projects that expand your scope, provide learning opportunities, and enable our team to move forward.

Responsibilities:

  • Provide office management support, including office furniture and decor, food and beverages, technical support, building and suite access management, and more.
  • Support the Ops Manager, hiring teams, and candidates in the talent acquisition process, ensuring timely interviews and a smooth hiring process.
  • Assist with benefits administration during open enrollment periods and ongoing as questions or needs arise from employees.
  • Work with the Operations team and senior leadership on corporate communications initiatives.
  • Coordinate and execute company events alongside the Operations team.
  • Provide scheduling support for our Executive team.
  • Additional responsibilities will arise on an ad-hoc basis.

Preferred background:

  • Experience in operations, HR, program management, event management, communications, accounting, or other fields that would set you up for success in this role.
  • Interest in working at a startup.
  • Excellent written and verbal communication skills.
  • Keen attention to detail.
  • Ability to quickly switch between priorities.
  • Strong business acumen and creativity.
  • Outcome-driven mindset with a focus on execution.
  • Strong problem-solving skills, including the ability to simplify complex problems and develop data-backed solutions.
  • Experienced and passionate change agent with the ability to influence and build consensus across teams.
  • Inquisitive and driven.

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