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Event Coordination Specialist
2 months ago
Position Overview:
As an integral member of the Events Unit, the Events Coordination Specialist plays a pivotal role in the planning, organization, and execution of a diverse range of events, including symposiums, conferences, program gatherings, banquets, and VIP briefings.
This position may involve independently managing smaller, less complex events, ensuring that all aspects are executed seamlessly. Responsibilities include collaborating with vendors to guarantee adequate staffing levels for each event.
Key Responsibilities:
- Oversee invoicing, payment collection, and processing for over 500 events, working with 15 approved caterers while adhering to established cash-handling guidelines.
- Act as the parking representative for SIO Events, ensuring compliance with relevant agreements.
- Identify and secure opportunities to promote Scripps priorities and engage key stakeholders.
- Raise awareness of Scripps initiatives at various levels, including local, national, and international.
- Develop and strengthen partnerships with institutional and external entities to advance organizational goals.
- Participate in strategic planning efforts to enhance institutional collaboration.
Qualifications:
- Proven experience in coordinating various event production elements, including layout, staging, audio/visual needs, lighting, catering, and decor.
- Familiarity with event planning principles and public relations practices.
- Knowledge of cash handling and accounts receivable procedures.
- Strong organizational skills, capable of managing multiple details effectively.
- Excellent interpersonal communication skills, with the ability to represent the organization professionally.
- Sound judgment and decision-making abilities, particularly in problem resolution.
- Capacity to work collaboratively in diverse groups, including students, staff, and external partners.
- Ability to perform under pressure and meet tight deadlines while ensuring exceptional customer service.
Special Conditions:
Employment is contingent upon the successful completion of a background check.
Compensation:
Annual salary range is competitive and commensurate with experience and qualifications.
Application Instructions:
Interested candidates are encouraged to apply through the corporate careers page. UC San Diego is committed to fostering a diverse and inclusive environment for all employees and applicants.
