Administrative Assistant
4 weeks ago
This position is responsible for providing administrative support to the Risk Management Director and the Physical Plant Senior Director. The successful candidate will have excellent organizational and communication skills, with the ability to work effectively in a fast-paced environment.
Key Responsibilities
Manage and maintain the approved driver's database, processing and approving applications, obtaining and reviewing MVD records and violations while maintaining confidentiality.
Process requests for Notary Bonds for SJC employees and maintain the notary list on the MySJC RM website.
Assist with annual insurance renewal, following up on asset inventory with various departments.
Coordinate travel arrangements, complete travel requisitions, and compile post-trip information.
Maintain office files and records, administer budgets, and reconcile purchase card transactions.
Requirements
Knowledge of modern office practices and procedures.
Knowledge of college and program policies and procedures.
Mid-level expertise in MS Office, particularly Access and Excel.
Ability to work well in a stressful and changing environment, with a positive attitude and strong communication skills.
Working Conditions
The work is typically performed while sitting at a desk or table, with occasional lifting of light objects. The employee will work in an office environment, with frequent interruptions while performing detailed tasks.
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