Administrative Support Specialist

6 hours ago


Farmington, Michigan, United States M SHAPIRO REAL ESTATE GROUP Full time
Job Description

At M Shapiro Real Estate Group, we are seeking a highly organized and detail-oriented Administrative Assistant to support our corporate office. The ideal candidate will be responsible for providing administrative support to local managers and employees, as well as managing the company's overall administrative activities.

Key Responsibilities:
  • Answer and direct phone calls
  • Organize and schedule appointments
  • Plan meetings and take detailed minutes
  • Write and distribute emails, correspondence, memos, letters, faxes, and forms
  • Assist in the preparation of regularly scheduled reports
  • Develop and maintain a filing system
  • Update and maintain office policies and procedures
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Book travel arrangements
  • Submit and reconcile expense reports
  • Provide general support to visitors
  • Act as the point of contact for internal and external clients
  • Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Requirements and Skills:
  • Proven experience (>3yrs) as an Administrative Assistant or Office Admin Assistant in a Real Estate, client-facing high-paced environment
  • Knowledge of office management systems and procedures
  • Working knowledge of office equipment
  • Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Education & Experience: High School degree; additional qualification as an Administrative assistant or Secretary will be a plus


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