Office Experience Coordinator

2 days ago

Los Angeles, California, United States Beacon Hill Staffing Group, LLC Full time
Job Title: Office Experience Specialist

Job Summary:

We are seeking an experienced Office Experience Specialist to join our team at Beacon Hill Staffing Group, LLC. The successful candidate will be responsible for ensuring a positive and efficient experience for staff and visitors at our Los Angeles office.

Key Responsibilities:

  • Proactively greet and assist staff and guests in the Los Angeles office.
  • Collaborate with reception to manage and reserve shared spaces.
  • Provide directions and tips for navigating the office and the Los Angeles area.
  • Implement concierge services, including catering and meeting support.
  • Regularly check conference rooms, communal areas, offices, and workstations to ensure cleanliness and proper stocking of supplies.
  • Monitor housekeeping in both individual and common spaces.
  • Ensure all printers are functioning correctly and manage the disposal of confidential material promptly.
  • Serve as a liaison during office repairs, working with the office services team, building management, and vendors.
  • Suggest and implement creative ideas to enhance office engagement and events.
  • Assist with planning and executing office events, such as holiday parties, summer retreats, offsite meetings, and internal celebrations.
  • Provide logistical support during events and manage on-site vendors.
  • Facilitate event attendee needs during office happy hours and client meetings.
  • Partner with the Office Service and Engagement Lead on data analysis, management projects, and updating office documents.
  • Coordinate event communication, including preparing guest lists, sending invitations, and tracking RSVPs.
  • Assist with budget estimates to ensure events stay within financial guidelines.
  • Order and set up catering for office meetings and events.
  • Manage catering budgets and invoices.
  • Research and develop relationships with local Los Angeles caterers.
  • Order and organize office supplies in shared workspaces.
  • Maintain office kitchens, replenish supplies, and ensure cleanliness.
  • Handle heavy lifting, including cases of food and drinks, and maintain kitchen equipment.
  • Ensure conference rooms are clean, well-stocked, and set up to meet meeting needs.
  • Support basic IT needs and troubleshoot issues in conference rooms.
  • Provide daily coverage for reception during breaks and absences.
  • Offer backup support to other Office Services team members as needed.
  • Process and submit monthly expenses.
  • Handle ad hoc and special projects as required.

Requirements:

  • Bachelor's degree (preferred).
  • Minimum of 1-2 years' experience in a professional service environment preferred.
  • Proficiency in Microsoft Office applications, Slack, and Trello.
  • Strong organizational skills, responsiveness, and the ability to handle challenges with poise and tact.
  • Excellent written and oral communication skills, along with strong interpersonal abilities.
  • Flexible team player with a solid customer service orientation.
  • Ability to work effectively in a fast-paced, challenging environment with strong attention to detail.
  • Capable of performing successfully in an intellectually intense environment.

About Beacon Hill Staffing Group, LLC:

Beacon Hill Staffing Group, LLC is an Equal Opportunity Employer that values the strength diversity brings to the workplace. Individuals with Disabilities and Protected Veterans are encouraged to apply.

California residents: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.

  • Project Coordinator

    3 weeks ago

    Los Angeles, California, United States Western Office Full time

    About the RoleWe are seeking a highly skilled and experienced Project Manager to join our team at Western Office. As a Project Manager, you will be responsible for overseeing the planning, execution, and delivery of projects from start to finish.Key ResponsibilitiesProject Planning: Develop and implement project plans, including timelines, budgets, and...

  • Customer Experience Coordinator

    1 week ago

    Los Angeles, California, United States Tassiotemp Full time

    Customer Experience CoordinatorWe are seeking a highly skilled Customer Experience Coordinator to join our team at Tassio Temperature Control Inc. in Canoga Park, CA.Job Summary: As a Customer Experience Coordinator, you will be responsible for ensuring that all installations have the necessary equipment and paperwork to be carried out in a high-quality and...

  • Office Coordinator

    3 weeks ago

    Los Angeles, California, United States Chicanos Por La Causa Full time

    Job SummaryThe Administrative Assistant position provides a wide range of administrative support and organizational assistance to the Regional Office Coordinator in a fast-paced, urgent, and high accountability environment in support of Chicanos Por La Causa program operations.Key ResponsibilitiesProvide administrative support to the Regional Office...

  • Office Coordinator

    4 days ago

    Los Angeles, California, United States System Soft Technologies Full time

    Job Title: Nursing Office Administrative Assistant / Office CoordinatorLocation: Los Angeles, CAWork Environment: On-siteJob Summary:The Nursing Office Administrative Assistant / Office Coordinator provides essential administrative and secretarial support to the Nursing Office and nursing units. This role involves performing independent and collaborative...

  • Office Coordinator

    4 weeks ago

    Los Angeles, California, United States LAW OFFICES OF KERRY SMITH PC Full time

    Job OverviewBenefits and AdvantagesAttractive SalaryGenerous Leave PolicyHealth Insurance CoverageRetirement Savings PlanWORKING HOURS: In-office Monday to Thursday / 9am – 6pm, Remote Fridays / 9am – 6pmPosition SummaryThe Law Offices of Kerry Smith PC is on the lookout for a dedicated and personable Office Coordinator to enhance our team. This position...

  • Office Coordinator

    4 weeks ago

    Los Angeles, California, United States OneCruit LLC Full time

    Position OverviewThe Office Coordinator plays a vital role in ensuring the smooth operation of daily activities within the organization. This position involves a variety of administrative tasks that support the overall efficiency of the office environment.Key Responsibilities:Appointment Management: Schedule meetings and appointments for all personnel,...

  • Office Coordinator

    3 weeks ago

    Los Angeles, California, United States Cross Country Workforce Solutions Group Full time

    Position OverviewWe are looking for an Office Coordinator with a background in the healthcare sector. This is a full-time, permanent role that offers a comprehensive benefits package. Below are the details: Qualifications:Bilingual proficiency in English and Spanish is a MUSTEducation: High School Diploma required; Bachelor's Degree is a plus but not...

  • Records Management Coordinator

    4 weeks ago

    Los Angeles, California, United States State Revenue Office Full time

    We are currently seeking a dedicated Records Management Coordinator to join our Forensics and Information Management Branch within the Corporate Services Division. Position Overview This is an ongoing role that offers a competitive salary of $92,332 plus superannuation. The position is based in either Melbourne CBD or Ballarat, with flexible hybrid working...

  • Office Coordinator

    3 weeks ago

    Los Angeles, California, United States Crystal Quick Services Full time

    Office Coordinator RoleAbout Crystal Quick Services:We are a vibrant organization looking for a detail-oriented and proactive office coordinator to become a part of our team. This position provides a chance to thrive in a dynamic setting and contribute positively to the operational efficiency of our organization.Key Responsibilities: Manage various...

  • Office Coordinator

    4 weeks ago

    Los Angeles, California, United States Cayuga Centers Full time

    Join Our Team at Cayuga CentersCayuga Centers is actively seeking an Office Coordinator to enhance our operational efficiency.About Cayuga CentersCayuga Centers is a recognized non-profit organization dedicated to providing essential human services, focusing on family support, trauma-informed care, and assisting vulnerable populations with unique needs. With...

  • Office Coordinator

    4 weeks ago

    Los Angeles, California, United States Smart Stack Impact Full time

    Job OverviewWelcome to Smart Stack Impact, a pioneering agency at the forefront of Public Relations, where we blend creativity and strategic thinking to achieve remarkable results. We are committed to enhancing brand visibility and influencing public perception in a dynamic media environment.Position Summary: We are currently in search of a meticulous and...

  • Campus Experience Coordinator

    11 hours ago

    Los Angeles, California, United States LACI Full time

    About the RoleWe are seeking a highly organized and customer-focused Campus Experience Coordinator to join our team at LACI. As the first point of contact for all engagement on the La Kretz Innovation Campus, you will be responsible for facilitating campus member onboarding, relationship engagement, and event coordination.Key ResponsibilitiesCampus Member...

  • Office Coordinator

    3 weeks ago

    Los Angeles, California, United States Holy Trinity School Full time

    Job SummaryHoly Trinity School is seeking a highly organized and detail-oriented individual to fill the role of School Secretary. As a key member of our administrative team, the successful candidate will provide exceptional support to the principal and faculty, ensuring the smooth operation of the school office.Key ResponsibilitiesManage the front desk and...

  • Office Coordinator

    4 weeks ago

    Los Angeles, California, United States Infojini Full time

    Job OverviewPOSITION SUMMARYThe Office Coordinator plays a crucial role in ensuring the smooth operation of administrative functions within the organization.KEY RESPONSIBILITIES1. Drafts correspondence, reports, and various documents from initial concepts; organizes materials into appropriate formats; and develops basic data spreadsheets.2. Responds to...

  • Office Coordinator at BeBee

    2 weeks ago

    Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000

    About Us: BeBee is a dynamic professional networking platform that connects professionals worldwide. We are currently seeking an Office Coordinator to support our team's smooth operation.Why Work with Us: As a vibrant and inclusive community, BeBee offers opportunities for innovation and collaboration. As an Office Coordinator, you will play a crucial role...

  • Office Coordinator at BeBee

    2 weeks ago

    Los Angeles, California, United States Professionals for beBee Full time $45,000 - $65,000

    About Us: BeBee is a dynamic professional networking platform that connects professionals worldwide. We are currently seeking an Office Coordinator to support our team's smooth operation.Why Work with Us: As a vibrant and inclusive community, BeBee offers opportunities for innovation and collaboration. As an Office Coordinator, you will play a crucial role...

  • Records Management Coordinator

    4 weeks ago

    Los Angeles, California, United States State Revenue Office Full time

    Position Overview An ongoing opportunity exists for a Records Management Coordinator within the Forensics and Information Management Branch of the Corporate Services Division. Role Summary The Records Management Coordinator will oversee the Electronic Document and Records Management (EDRM) function, ensuring the effective administration of the...

  • Office Coordinator

    4 weeks ago

    Los Angeles, California, United States RemX Full time

    Job OverviewWe are in search of a meticulous Office Coordinator to become a part of our team on a temporary basis while a team member is on leave. The ideal candidate will have a background in a healthcare environment and demonstrate exceptional organizational and communication abilities.Key Responsibilities: Proven experience as an Office Coordinator....

  • Medical Office Coordinator

    2 weeks ago

    Los Angeles, California, United States Medix™ Full time

    {"Job Title": "Medical Office Coordinator", "Job Description": "At Medix™, we are seeking a highly organized and detail-oriented Medical Office Coordinator to join our team.As a Medical Office Coordinator, you will be responsible for ensuring the smooth operation of our medical office, providing exceptional patient care, and maintaining accurate...

  • Office Coordinator

    3 weeks ago

    Los Angeles, California, United States Compass Full time

    About CompassCompass is a leading real estate technology company that empowers residential agents to provide exceptional service to clients. Our mission is to help everyone find their place in the world.Job SummaryThe Office Administrator plays a vital role in our sales offices, supporting the Sales Manager in ensuring a seamless and outstanding agent...