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Office Administration Manager

2 months ago

Columbia, South Carolina, United States JEAR Logistics, LLC Full time

Position Overview:

The Office Coordinator at JEAR Logistics, LLC is an essential role for ensuring smooth operations within the office environment. This position requires a proactive individual with outstanding communication abilities and a keen eye for detail. The ideal candidate will possess experience in a corporate setting, handling administrative tasks, and providing support to senior management in both local and remote contexts.

Key Responsibilities:

  • Regularly engage with property managers to oversee facility maintenance requests and any necessary office enhancements.
  • Manage office supplies, ensuring adequate stock levels and responding to internal requests related to facilities management.
  • Coordinate travel arrangements and logistics for support teams, including accommodations and transportation.
  • Handle scheduling and calendar management for department leaders, ensuring effective communication and organization.
  • Provide courier services and manage mail distribution within the local area.
  • Facilitate complex scheduling and assist in the flow of information to the executive team, offering insights as needed.
  • Deliver administrative support, including document preparation, data entry, and maintenance of communication systems.
  • Perform basic accounting tasks such as invoice processing, expense tracking, and financial reporting.
  • Oversee the ordering of office supplies and ensure compliance with budgetary guidelines.
  • Support the operations team with various administrative tasks as required.
  • Assist the IT department with project-related administrative duties.
  • Organize team events and maintain engagement within the professional community.
  • Answer phone calls professionally and maintain accurate records.
  • Welcome visitors and direct them appropriately within the organization.
  • Uphold confidentiality and professionalism in all interactions.
  • Facilitate internal training sessions and coordinate external professional development opportunities.

Qualifications:

  • A minimum of two years of experience in an administrative capacity.
  • Proficient in developing internal processes and utilizing supporting systems.
  • Strong organizational skills with the ability to manage multiple projects simultaneously.
  • Intermediate proficiency in Microsoft Office and other productivity tools.
  • Ability to maintain confidentiality regarding company and employee information.
  • Experience in budgeting and expense management.

Additional Skills:

  • Quick learner with the ability to navigate various systems and databases.
  • Effective communicator across diverse internal teams.
  • Excellent written and verbal communication skills.
  • Adaptable team player, open to challenges and changes.
  • Reliable transportation is essential.