Administrative Coordinator for Executive Leadership

2 weeks ago


The Woodlands, United States Dagen Full time

Position Overview: We are in search of a qualified Executive Assistant to provide essential support to our executive team at Dagen. This role is pivotal in ensuring the smooth operation of our leadership functions and requires a proactive individual who excels in managing intricate schedules and coordinating travel logistics.

Key Responsibilities:

  • Oversee and manage complex calendars for multiple executives, including scheduling meetings, appointments, and events.
  • Coordinate both domestic and international travel arrangements, encompassing flights, accommodations, and detailed itineraries.
  • Process expense reports and manage reimbursements efficiently.
  • Prepare and refine correspondence, presentations, and various reports.
  • Organize and maintain both digital and physical filing systems.
  • Plan and execute company events, meetings, and luncheons as required.
  • Act as a liaison between executives and internal/external stakeholders.
  • Manage office equipment and oversee new furniture requirements.

Required Qualifications:

  • Bachelor's degree in Business Administration or a related field.
  • 1-3 years of experience in an administrative or assistant capacity.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional written and verbal communication skills.
  • Strong organizational and time management capabilities.
  • Ability to maintain confidentiality and exercise discretion.

Desired Skills:

  • Experience in travel research, booking itineraries, and expense management.
  • Familiarity with project management tools (e.g., Microsoft To-Do, Co-Pilot).
  • Knowledge of Adobe Creative Software is a plus.

Creative Thinking:

The ideal candidate will showcase innovative problem-solving abilities and contribute fresh ideas to:

  • Streamline administrative processes.
  • Enhance communication between executives and team members.
  • Improve office efficiency and productivity.
  • Develop inventive methods for managing information and schedules.
  • Propose unique solutions for event planning and team-building activities.


  • The Dalles, Oregon, United States Mid-Columbia Center for Living Full time

    Job OverviewPosition Title: Executive AssistantDepartment: AdministrationEmployment Type: Full-Time (1.0 FTE / 37.5 hours/week)Location: The Dalles (Serving Wasco, Hood River, and Sherman Counties)Compensation: Competitive salary based on experienceReports To: Executive DirectorFLSA Status: ExemptAbout UsMid-Columbia Center for Living (MCCFL) is a recognized...


  • The Dalles, Oregon, United States Mid-Columbia Center for Living Full time

    Job DescriptionPosition Title: Executive AssistantDepartment: AdministrationWork Schedule: 1.0 FTE / 37.5 hours/weekCompensation: Based on experienceReports To: Executive DirectorEmployment Status: ExemptOverview:Mid-Columbia Center for Living (MCCFL) is a recognized Certified Community Behavioral Health Clinic (CCBHC) dedicated to delivering trauma-informed...


  • The Dalles, Oregon, United States Mid-Columbia Center for Living Full time

    Job OverviewPosition Title: Executive AssistantDepartment: AdministrationWork Schedule: 1.0 FTE / 37.5 hours/weekLocation: The DallesCompensation: Based on experienceSupervisor: Executive DirectorEmployment Status: ExemptRole Summary:The Mid-Columbia Center for Living (MCCFL) is a recognized Certified Community Behavioral Health Clinic (CCBHC) dedicated to...


  • The Woodlands, United States Axiom Medical Full time

    The Administrative Case Coordinator ("Coordinator") is an integral member of Axiom's Ops Support-CC ICM Department ("CC-ICM"). The Coordinator will be accountable for answering phones, routing accurate messages, and providing support services to patients and assigned nursing staff. The Coordinator will be expected to exhibit organization, multi-tasking,...


  • The Dalles, United States WorkSource Oregon Full time

    Located in the heart of the beautiful Columbia River Gorge, our team offers programs and services to ensure our most vulnerable community members have access to healthy, safe, stable, and affordable housing. The Executive Support Coordinator provides crucial administrative support to the Executive Director and Deputy Director. This position is responsible...


  • The Woodlands, United States Dagen Full time

    Position Overview: We are looking for a qualified Executive Assistant to provide essential support to our executive team at Dagen. This role will involve working closely with multiple executives, ensuring smooth operations and effective communication.Key Responsibilities:Oversee intricate calendars for several executives, coordinating meetings, appointments,...


  • The Woodlands, United States Quality Talent Group Full time

    At Houston Methodist the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations making timely decisions that directly impact patient care fostering interdepartmental/interprofessional collaboration which reflect...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States HealthEcareers - Client Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • the woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Operations Administrator (OA) position is responsible for providing operational oversight and leadership throughout the organization. This position is responsible for leadership in unforeseen situations, making timely decisions that directly impact patient care, fostering interdepartmental/interprofessional collaboration which...


  • The Woodlands, United States Advanced Rheumatology of Houston Full time

    Job Summary: We are seeking a highly motivated and experienced Lead Clinical Research Site coordinator to perform day-to-day activities on multiple clinical studies and manage a team of research staff in a Rheumatology clinic (private practice). The ideal candidate will have a strong background as a Clinical Research Coordinator and an excellent...


  • The Woodlands, United States Jorgenson Pace on behalf of The Woodlands Area EDP Full time

    Jorgenson Pace has been retained to conduct this search.The Woodlands Area Economic Development Partnership was established in 1997. Their partners fund their mission to promote job growth and economic vitality in The Woodlands Area by recruiting new businesses and supporting existing businesses in job retention and expansion.The Woodlands Area is about...


  • The Woodlands, United States Houston Methodist The Woodlands Hospital Full time

    At Houston Methodist, the Pharmacy Administrative Specialist position is an advanced pharmacist practitioner responsible for providing and coordinating pharmaceutical care to the patients of Houston Methodist through medication use evaluations, drug policy development, and continuous quality management activities related to his/her specialty focus area...


  • The Dalles, Oregon, United States Mulberry Talent Partners Full time

    About the RoleWe are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Mulberry Talent Partners. As a key member of our organization, you will provide exceptional administrative support to our Executive Director and Deputy Director, ensuring the smooth operation of our office.Key ResponsibilitiesProvide...