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Executive Operations Assistant

2 months ago

Lemont, Illinois, United States Franciscan Ministries Full time

Position Overview:

The Senior Administrative Coordinator at Franciscan Ministries is essential in delivering high-level support to C-Suite Executives, Vice Presidents, and Directors within the organization. This role demands outstanding organizational capabilities, meticulous attention to detail, and the capacity to manage sensitive information with the utmost confidentiality.

Key Responsibilities:

  • Oversee the scheduling of executives' calendars and arrange meetings, whether in-person or virtual.
  • Assist in coordinating projects, conducting data research, and managing databases.
  • Prepare agendas, presentations, and reports for various executive meetings.
  • Deliver professional front desk services, ensuring a welcoming atmosphere for all visitors.
  • Work collaboratively with fellow Administrative Coordinators to provide support as necessary.

Qualifications:

  • A minimum of 5 years of experience in a corporate office environment, particularly in supporting senior leadership.
  • Exceptional multi-tasking and organizational abilities are crucial.
  • Strong verbal and written communication skills, with a keen eye for detail.
  • Proficient in the Microsoft Office Suite and related applications.
  • Demonstrated ability to uphold confidentiality and professionalism in all interactions.