Corporate Governance Senior Paralegal

1 week ago

Costa Mesa, California, United States Vaco Full time

Position Overview: This role is a temporary-to-permanent opportunity with a hybrid work arrangement (2 days in the office, 3 days remote).

The position offers essential legal assistance, primarily concentrating on corporate governance, and encompasses a variety of responsibilities for the organization and its related entities. Key tasks include maintaining corporate minute books, aiding in SEC reporting, organizing annual meetings, and addressing diverse corporate legal matters. Additionally, the role involves overseeing new litigation and pre-litigation issues, managing insurance concerns, and implementing legal holds, with a focus on effectively balancing business and legal considerations to identify and mitigate risks.

Key Responsibilities:

  • Provide legal counsel and support on corporate governance and litigation issues, including but not limited to:
    • Maintain and organize board and committee minute books, along with director and officer files.
    • Oversee critical corporate governance documents and policies.
    • Prepare for the annual shareholder meeting, including drafting and distributing proxy materials and related documentation.
    • Coordinate all aspects of Board of Directors and Committee meetings, including drafting agendas, minutes, resolutions, consents, and managing record-keeping.
    • Handle stockholder matters, including maintaining equity documentation, assisting with equity plan administration, and managing insider trading processes.
    • Prepare and file SEC documents such as Section 16 filings, and support 10-K and 10-Q filings while ensuring compliance with NASDAQ regulations.
    • Implement and manage a corporate compliance calendar and maintain records retention programs.
    • Serve as the custodian of corporate records and liaise with auditors regarding corporate recordkeeping.
    • Manage corporate authority structures, including delegations of authority and powers of attorney.
    • Support compliance-related policies and processes, including training, enforcement, and adherence to regulations.
    • Research and stay informed on corporate governance trends, develop internal resources, and maintain organized documentation.
    • Manage all aspects of legal holds, including issuing hold notices, following up with relevant individuals, and ensuring records are maintained in compliance with retention obligations.
    • Track and report on litigation and pre-litigation matters, including key metrics and case statuses.
    • Report claims to insurance providers and manage related communications.
  • Act as a representative of the Legal department, fostering positive working relationships across all levels of the organization.
  • Perform additional duties as assigned by the supervisor.

Qualifications:

  • Education and Experience:
    • Associate degree or equivalent required; Bachelor's degree preferred.
    • Minimum of 5 years of experience as a paralegal, focusing on corporate or SEC matters, ideally within the retail, hospitality, or restaurant sectors.
    • In-house paralegal experience is highly desirable.
  • Certifications:
    • Paralegal certificate from an accredited program required.

This position is suited for an individual with extensive paralegal experience who seeks to contribute to the corporate governance and legal compliance initiatives of a dynamic organization.

Vaco values a diverse workplace and strongly encourages individuals from various backgrounds to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations.

Vaco also wants all applicants to know their rights regarding workplace discrimination.

By submitting to this position, you agree to provide Vaco with the exclusive right to present you as a candidate for this employment opportunity.

Privacy Notice

Vaco LLC respects your privacy and is committed to providing transparent notice of our policies.

Pay Transparency Notice

Determining compensation for this role depends on various factors including skill sets, experience, licensure, office location, and organizational needs.

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