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Corporate Governance Senior Paralegal

2 months ago

Costa Mesa, California, United States Vaco Full time

Position Overview: This is a temp-to-hire opportunity with a hybrid work schedule, requiring in-office presence two days a week and remote work for the remaining three days.

The role is focused on providing comprehensive legal assistance, particularly in the realm of corporate governance. Responsibilities encompass a variety of tasks that support the organization and its related entities. Primary duties include the upkeep of corporate minute books, aiding in SEC reporting, organizing annual meetings, and addressing various corporate legal matters. Additionally, the position entails managing new litigation and pre-litigation issues, insurance matters, and legal holds, with a focus on balancing business objectives with legal considerations to effectively manage risks.

Key Responsibilities:

  • Offer legal support and guidance on corporate governance and litigation issues, including but not limited to:
    • Maintain and organize board and committee minute books, along with director and officer files.
    • Oversee essential corporate governance documents and policies.
    • Prepare for the annual shareholder meeting, including drafting and distributing proxy materials and related documentation.
    • Coordinate all aspects of Board of Directors and Committee meetings, including drafting agendas, minutes, resolutions, consents, and managing record-keeping.
    • Handle stockholder matters, including maintaining equity documentation, assisting with equity plan administration, and managing insider trading processes.
    • Prepare and file SEC documents such as Section 16 filings, and provide support for 10-K and 10-Q filings while ensuring compliance with NASDAQ regulations.
    • Implement and manage a corporate compliance calendar and maintain records retention programs.
    • Act as the custodian of corporate records and liaise with auditors regarding corporate recordkeeping.
    • Manage corporate authority structures, including delegations of authority and powers of attorney.
    • Support compliance-related policies and processes, including training, enforcement, and adherence to regulations.
    • Research and stay informed on corporate governance trends, develop internal resources, and maintain organized documentation.
    • Manage all aspects of legal holds, including issuing hold notices, following up with relevant individuals, and ensuring records are maintained in compliance with retention obligations.
    • Track and report on litigation and pre-litigation matters, including key metrics and case statuses.
    • Report claims to insurance providers and manage related communications.
  • Serve as a representative of the Legal department, fostering positive working relationships across all levels of the organization.
  • Perform additional duties as assigned by the supervisor.

Qualifications:

  • Education and Experience:
    • Associate degree or equivalent required; Bachelor's degree preferred.
    • Minimum of 5 years of experience as a paralegal, with a focus on corporate or SEC matters, ideally within the retail, hospitality, or restaurant sectors.
    • In-house paralegal experience is highly desirable.
  • Certifications:
    • Paralegal certificate from an accredited program required.

This position is ideal for an individual with extensive paralegal experience who seeks to contribute to the corporate governance and legal compliance efforts of a dynamic organization.

Vaco values a diverse workplace and strongly encourages applications from women, people of color, LGBTQ+ individuals, people with disabilities, members of ethnic minorities, foreign-born residents, and veterans.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on race, color, sex, religion, national origin, age, disability, veteran status, union membership, ethnicity, gender identity, gender expression, sexual orientation, marital status, political affiliation, or any other protected characteristics as required by law.

Vaco LLC and its affiliates are committed to the full inclusion of all qualified individuals. As part of this commitment, Vaco LLC will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact us.

Vaco also wants all applicants to know their rights regarding workplace discrimination.

By submitting to this position, you agree that you will be giving Vaco the exclusive right to present you as a candidate for this employment opportunity. You further agree that you have accurately represented your qualifications and will maintain confidentiality regarding any information learned from Vaco about the position.

Privacy Notice

Vaco LLC respects your privacy and is committed to providing transparent notice of our policies.

  • California residents may access Vaco's HR Notice at Collection for California Applicants and Employees here.
  • Virginia residents may access our state-specific policies here.
  • Residents of all other states may access our policies here.
  • Canadian residents may access our policies in English here and in French here.
  • Residents of countries governed by GDPR may access our policies here.
Pay Transparency Notice

Determining compensation for this role at Vaco depends on various factors including:

  • the individual's skill sets, experience, and training;
  • licensure and certification requirements;
  • office location and other geographic considerations;
  • other business and organizational needs.

As required by local law, Vaco believes that the following salary range reasonably estimates the base compensation for an individual hired into this position in geographies that require salary range disclosure. The individual may also be eligible for discretionary bonuses.