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Corporate Governance Senior Paralegal

2 months ago

Costa Mesa, California, United States Vaco Full time

Position Overview: This is a temporary to permanent opportunity with a hybrid work schedule, allowing for flexibility between office and remote work.

The role focuses on providing legal assistance primarily in the area of corporate governance, encompassing a variety of responsibilities for the organization and its related entities. Key tasks include maintaining corporate documentation, supporting SEC filings, organizing annual meetings, and addressing various corporate legal matters. Additionally, the position involves overseeing new litigation and pre-litigation cases, managing insurance-related issues, and implementing legal holds, all while balancing business and legal perspectives to effectively identify and mitigate risks.

Key Responsibilities:

  • Deliver legal advice and support on corporate governance and litigation issues, including but not limited to:
    • Organizing and maintaining board and committee minute books, along with director and officer files.
    • Overseeing essential corporate governance documents and policies.
    • Preparing for the annual shareholder meeting, including drafting and distributing proxy materials and related documentation.
    • Coordinating all aspects of Board of Directors and Committee meetings, including drafting agendas, minutes, resolutions, consents, and managing record-keeping.
    • Handling stockholder matters, including maintaining equity documentation, assisting with equity plan administration, and managing insider trading processes.
    • Preparing and filing SEC documents such as Section 16 filings, and providing support for 10-K and 10-Q filings while ensuring compliance with relevant regulations.
    • Implementing and managing a corporate compliance calendar and maintaining records retention programs.
    • Acting as the custodian of corporate records and liaising with auditors regarding corporate recordkeeping.
    • Managing corporate authority structures, including delegations of authority and powers of attorney.
    • Supporting compliance-related policies and processes, including training, enforcement, and adherence to regulations.
    • Researching and staying informed on corporate governance trends, developing internal resources, and maintaining organized documentation.
    • Managing all aspects of legal holds, including issuing hold notices, following up with relevant individuals, and ensuring records are maintained in compliance with retention obligations.
    • Tracking and reporting on litigation and pre-litigation matters, including key metrics and case statuses.
    • Reporting claims to insurance providers and managing related communications.
  • Represent the Legal department, fostering positive working relationships across all levels of the organization.
  • Perform additional duties as assigned by the supervisor.

Qualifications:

  • Education and Experience:
    • Associate degree or equivalent required; Bachelor's degree preferred.
    • Minimum of 5 years of experience as a paralegal, with a focus on corporate or SEC matters, ideally within relevant industries.
    • In-house paralegal experience is highly desirable.
  • Certifications:
    • Paralegal certificate from an accredited program required.

This position is well-suited for an individual with extensive paralegal experience who is eager to contribute to the corporate governance and legal compliance initiatives of a dynamic organization.

Vaco values a diverse workplace and strongly encourages individuals from various backgrounds to apply.

EEO Notice

Vaco is an Equal Opportunity Employer and does not discriminate against any employee or applicant for employment based on various protected characteristics.

Vaco LLC and its affiliates are committed to the full inclusion of all qualified individuals and will ensure that persons with disabilities are provided reasonable accommodations.

Vaco also emphasizes that workplace discrimination is illegal.