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Administrative Support Specialist

2 months ago

Jamaica, New York, United States Rochdale Village, Inc. Full time
Position Overview:
This role is essential in ensuring the smooth operation of the office environment at Rochdale Village, Inc. The Office Coordinator will be responsible for a variety of administrative tasks that support the daily functions of the organization.

Work Schedule:
Monday to Friday
Working Hours:
8:00 AM to 4:00 PM

Key Responsibilities:
  • Manage incoming phone calls and direct them appropriately.
  • Coordinate and organize meetings and appointments efficiently.
  • Prepare and disseminate correspondence, including memos, letters, and forms.
  • Assist in compiling and preparing regular reports.
  • Establish and maintain an organized filing system.
  • Procure office supplies as needed.
  • Arrange travel logistics for staff.
  • Provide comprehensive support to visitors and guests.
  • Perform additional related tasks as required.

Qualifications and Skills:
  • High School Diploma or equivalent is required.
  • Typing speed of at least 45 words per minute is preferred.
  • Demonstrated experience in an administrative role.
  • Strong organizational and planning capabilities.
  • A minimum of three years of experience in an office setting.
  • Proficiency in Microsoft Office Suite; advanced skills are preferred.
  • Excellent command of grammar and spelling.
  • Self-motivated with the ability to work independently.
  • Exceptional customer service skills.
  • Ability to troubleshoot and resolve issues effectively.
  • Strong interpersonal and communication skills.