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Inventory Control Specialist II

2 months ago

Austin, Texas, United States Texas Department of Aging & Disability Services Full time
Job Overview:

The Asset Management Coordinator II position is essential for maintaining the integrity of inventory systems within the Texas Department of Aging & Disability Services. Under the guidance of the Asset Manager, this role involves performing moderately complex inventory tasks.

Key responsibilities include maintaining accurate accounting records for both leased and state-owned properties, overseeing inventory control records, and executing tasks related to the agency's tagging system.

This position also entails managing warehouse operations concerning the storage and processing of assets. The Coordinator will lead inventory teams, conduct physical inventories, audit results, and resolve discrepancies in asset records. Additionally, the role involves preparing and auditing documentation for asset transfers and disposals, ensuring that property tracking systems are current and accurate. A critical part of the job is to maintain an up-to-date inventory record of all assets, including surplus, obsolete, or damaged items. The Coordinator will also coordinate the disposition of surplus property and generate reports reflecting inventory status. Training agency staff on asset management policies, procedures, and inventory systems is a vital function of this role. Investigating lost, stolen, or damaged property items is also part of the responsibilities.

Key Responsibilities:

- Regularly attend work in accordance with agency policies and perform additional duties as assigned.

- Accurately maintain accounting records for leased and state-owned properties, including disposals and inventory control records.

25%

- Maintain comprehensive asset management files and records.

- Reconcile property accounting reports generated by relevant financial systems.

- Prepare supporting documentation and update systems to ensure precise accounting and inventory records.

20%

- Oversee and coordinate warehouse operations related to the storage of state-owned and leased assets, assisting with the handling and transportation of physical inventory.

Collaborate with warehouse personnel for property storage and disposal. 20%

- Act as a team leader for physical inventory of leased and state-owned assets.

- Conduct inventory using RFID scanning technology to accurately document asset inventory.

- Reconcile inventory by utilizing agency systems to produce reports for review.

Follow up on physical inventory to assist programs in reconciling discrepancies. 15%

- Provide training to agency staff on asset management policies, property inventory systems, and surplus procedures. Offer guidance on the use of financial asset management systems. 15%

- Conduct investigations for missing, lost, or stolen property and prepare documentation of findings.

Required Skills and Abilities:

- Proficient in office and warehouse methods, practices, and procedures.
- Experienced in inventory and stock control record keeping.
- Familiar with automated inventory-control and accounting systems.
- Competent in inventory control procedures.

- Proficient in using computers and Microsoft Office software.
- Strong problem-solving skills and attention to detail.

- Ability to manage time effectively, organize workloads, and prioritize tasks.
- Capable of working collaboratively and handling stressful situations diplomatically.
- Excellent verbal and written communication skills.
- Ability to maintain effective relationships with the public and employees.
- Competent in performing clerical tasks independently.
- Skilled in maintaining both automated and hard copy filing systems.
- Proficient in using relevant financial and inventory control systems.