Office Services Coordinator

6 days ago

Pittsburgh PA USA, United States K&L Gates LLP Full time
Job Title: Office Services Assistant

We are seeking a highly organized and detail-oriented Office Services Assistant to join our team at K&L Gates LLP. As an Office Services Assistant, you will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our facilities and services.

Key Responsibilities:
  • Provide administrative support for office services, including mail services, office supplies, and inventory management.
  • Assist with the coordination of purchasing office supplies, including vendor relations and invoice processing.
  • Maintain log for all pickup and deliveries and notify employees and/or appropriate personnel.
  • Coordinate courier runs, including determination of when it is necessary to use in-house or outside couriers and which service is to be used.
  • Assist with conference room scheduling, including coordination of videoconference and WebEx, and maintaining neatness of lobby and reception area.
  • Assist with setting up and breaking down large events, including moving conference room furniture to accommodate event setup.
  • Assist with moving of office furniture and office relocations.
Requirements:
  • High School Diploma or equivalent.
  • 2-3 years of administrative experience with strong communication and customer service skills.
  • Previous experience in a client service-oriented field preferred.
  • Working knowledge of Microsoft products, including Outlook, Word, and Excel.
  • Attention to detail and excellent organizational skills.
  • Ability to function with a high level of patience, tact, and diplomacy in handling any complaint situations.
  • Able to work under pressure and manage competing deadlines.
  • Able to work well with others.
  • Strong initiative required; ability to work independently with minimal direct supervision.
  • Willingness and ability to learn new skills.
Working Conditions:

This job operates in an office setting and is largely sedentary, requiring the routine use of a computer and other standard office equipment. The ability to open file cabinets, lift files, bend, and stand on a stool may also be required.

The compensation salary for this position will be determined during the interview process and will vary based on multiple factors, including but not limited to prior experience, relevant expertise, current business needs, and market factors.

K&L Gates LLP is a fully integrated global law firm with lawyers located across five continents in more than 40 offices. We take pride in constantly striving for innovation, imagination, and an entrepreneurial spirit. We come up with big ideas and then roll up our sleeves to get the job done, guiding our clients through their most complex issues in a variety of industry sectors and across multiple regions of the world.

We thrive in an inclusive and socially conscious environment that embraces diversity and takes a holistic approach to the career evolution of all our professionals. We participate in E-Verify in certain Firm locations for purposes of verifying employment eligibility.

K&L Gates LLP offers our personnel a comprehensive suite of benefits to help meet your needs now and in the future. Depending on your eligibility, options for full-time personnel include medical/prescription drug coverage, back-up child/elder care, dental insurance, wellness program, vision insurance, pre-tax commuting benefits, 401(k) retirement plan and profit sharing, business travel accident insurance, short- and long-term disability protection, pet insurance, life insurance, health advocacy services, paid time off, identity protection/restoration and fraud insurance, parental leave, student loan refinancing options, paid holidays, addiction resources, family building benefits, breast milk delivery and lactation support services, flexible spending accounts, employee assistance program, professional development and CLE credit opportunities, 529 deductions, relocation, accident insurance, employee referral program, critical illness insurance, hybrid/remote work opportunities, hospital indemnity insurance, and perks including technology, entertainment, and travel discount programs.

We are an equal opportunity employer and comply with federal and state disability laws, making reasonable accommodations for applicants and employees with disabilities.

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