Administrative Coordinator

2 weeks ago

Lenexa, Kansas, United States AVI Systems Full time
Administrative Assistant Opportunity at AVI Systems

We are seeking a highly skilled and organized Administrative Assistant to join our team at AVI Systems. As a key member of our branch operation, you will provide administrative support to our Branch Administrator and interact regularly with all areas of the branch.

Key Responsibilities:
  • Provide administrative assistance to the Branch Administrator, including report preparation and coordination of tasks.
  • Greet customers and take incoming calls to the branch, ensuring a positive and professional experience.
  • Answer and assist with or transfer main calls into the branch, providing excellent customer service.
  • Oversee fleet management for the technical services team, ensuring efficient and effective operations.
  • Assist with sales order processing, verifying policy and contractual compliance.
  • Coordinate with the project team to follow up on backordered product and provide ETAs.
  • Maintain the facility space, coordinating vendors and repairs as needed, and restocking the breakroom and office supplies.
  • Assist with the arrangement and coordination of open houses, product shows/seminars, manufacturer representative visits, office events/activities, and more.
Requirements for Success:
  • Minimum of high school education required.
  • Excellent face-to-face communication skills, telephone communication skills, and customer relation skills.
  • Computer literacy skills and basic knowledge in word processing, document scanning, and spreadsheets.
  • Ability to write simple correspondence, effectively present information, and respond to questions from account managers, clients, vendors, and others in the organization.
  • Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
Why AVI Systems?

At AVI Systems, we consider our customers an active partner in their planning and strategy, and we are on the cutting edge of where the market is headed. We are able to attract and retain the best talent by leveraging our employee-owned (ESOP) environment as co-owners. If you want to participate in a company as a co-owner, join a team that lives and breathes by its values, and take on a new challenge in an ever-changing market, then apply now.

Benefits for Employee Owners:
  • Medical Insurance: Options for HDHP and Copay plans.
  • Dental and Vision Plans.
  • Employer Paid.
  • Short-Term Disability.
  • Voluntary Life Insurance and Long-Term Disability.
  • Employee Stock Ownership Plan (ESOP): 401(k) Match, Profit Sharing & Dividends.
  • Health Savings Account (HSA) and Flexible Spending Account (FSA).
  • Employer Paid Employee Assistance Program: Three face-to-face visits with a counselor plus additional financial, legal, and health resources.
  • Tuition Reimbursement.

AVI Systems is an equal opportunity/affirmative action employer. Minorities/Females/Disabled/Veterans. To receive consideration, an interested person must apply through the AVI Systems career site at

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