Executive Assistant/Committee Liaison
4 weeks ago
We are seeking a highly organized and detail-oriented Executive Assistant/Committee Liaison to support the governance of our exclusive private country club. The ideal candidate will have experience in supporting at an executive level and possess excellent written and verbal communication skills.
Key Responsibilities
- Handle sensitive information and maintain confidentiality at all times.
- Interact with the Board of Governors, committees, members, and staff on various activities on behalf of the General Manager/Club.
- Coordinate, organize, and attend weekly/monthly committee meetings, distributing materials, attendee lists, and room set-up requirements.
- Develop and coordinate rosters, monthly meeting schedules, and special events for the Board of Governors and standing committees.
- Work together with Department Heads to proactively coordinate and prepare for committee meetings in advance.
- Act as a staff liaison to a designated Membership Committee.
- Prepare and distribute monthly reports for committee review.
- File and organize incoming membership applications, letters of support, and track membership changes.
- Assist and answer all Membership related questions from the general membership.
- Compose formal letters, emails, and memos for members and staff.
- Follow-up on all inquiries, phone calls, emails, and correspondence with professionalism, timeliness, and care.
- Assist the GM with detailed calendar upkeep, prioritizing responsibilities and identifying situations that require immediate attention.
- Participate in key member orientation programs.
- Perform various administrative duties, including filing, copying, updating calendars, scanning, emailing, large personalized mailings, typing and formatting documents, database entries, designing PowerPoint presentations, etc.
- Experience in supporting at an executive level with administrative experience preferred.
- Strong written and verbal communication skills with advanced grammar skills.
- Professional presence, positive attitude, and ability to work well with fellow team members.
- Attention to detail and an understanding of timeline commitments.
- Strong follow-up skills: ability to see projects through to the end and anticipate deadlines.
- Excellent organizational skills.
- Highly proficient in Microsoft Office (Word, Excel, PowerPoint, Publisher, and Outlook), as well as Adobe Acrobat.
- Ability to multi-task on concurrent projects; must be able to time manage proficiently.
- Positive, upbeat, friendly person who enjoys providing five-star customer service.
- Must be a team player who can develop strong and positive working relationships with all members and team members.
- Must have a take-charge attitude and be a self-starter.
- Must possess exceptional organizational, communication, and time-management skills.
- Must be detail-oriented and able to handle/prioritize multiple projects.
- Must be reliable and work well with high volumes under tight deadlines.
- Experience working with Boards/committees and/or hospitality preferred.
- Must be extremely trustworthy and have strong written and verbal communications skills.
- Must have a desire to learn and grow with the position and the company in the future.
- Must be able to climb stairs.
- High school diploma and three (3) or more years' experience working with an executive(s); or equivalent combination of education and experience.
- College degree preferred.
Extensive knowledge of Microsoft Office (Outlook, Word, PowerPoint, Excel, and Publisher) and Adobe Acrobat. Knowledge or ability to learn online applications (as an example: Zoom, Dropbox, Doodle Poll, and creative platforms.)
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