Executive Assistant to General Counsel

2 days ago

Charlotte, North Carolina, United States RemX Full time
Job Title: Legal Executive Assistant

RemX is seeking a highly skilled and experienced Legal Executive Assistant to provide top-notch support to the General Counsel. This is a fantastic opportunity to join a dynamic team and contribute to the success of the company.

Key Responsibilities:
  • Provide comprehensive administrative support to the General Counsel, including managing multiple projects and prioritizing tasks.
  • Coordinate quarterly legal meetings, including agenda preparation, travel arrangements, and catering.
  • Oversee daily operations of the legal team, including intake management, workload coordination, and process legal claims and notices.
  • Track and report on high-priority initiatives for the General Counsel, addressing obstacles as they arise.
  • Communicate project and initiative status to relevant parties, including executives and team members.
  • Identify and implement opportunities to improve efficiencies and reduce administrative burden.
  • Administer legal technologies, including Brightflag, ContractPodAi, Legal Hub (SharePoint), and the Legal Intake system.
  • Monitor legal spend, report on trends, and collaborate with Finance on budget forecasting and management.
  • Work with outside counsel on e-billing setup, enforce billing guidelines, and oversee cost management efforts.
  • Analyze data related to budgets, legal spend, litigation, and contract management to create dashboards, reports, and performance metrics.
  • Collaborate with departments such as Finance, Quality, and Warranty to foster relationships and support company-wide initiatives.
  • Prepare and edit documents, arrange conference calls, and handle incoming and outgoing communications.
  • Draft meeting minutes and support company-wide automation initiatives.
  • Conduct research, prepare reports, and manage information requests for the General Counsel.
  • Manage and coordinate meeting requests, ensuring proper interaction with internal and external executives, consultants, and assistants.
  • Oversee contract lifecycle management and ensure timely administration.
  • Manage travel arrangements and reservations.
  • Prepare, submit, and track expense reports, and oversee the approval process.
  • Set up vendors and process invoices, ensuring proper allocation to cost centers and GL codes.
  • Participate in company committees and initiatives as needed.
Qualifications:
  • Bachelor's degree or equivalent experience preferred.
  • Must have experience working with legal documents.
  • 5 years of experience in a corporate setting or 3 years in a business analysis role.
  • Proven experience supporting C-suite executives and departments.
  • Experience with technology implementation and administration.
  • Strong budget management skills, including identifying cost-saving opportunities.
  • Experience with claims management (preferred but not required).
  • Excellent verbal and written communication skills.
  • Detail-oriented, with the ability to review and interpret financial and accounting data.
  • Proficient in Microsoft Office, Teams, and Adobe Pro.
  • Highly organized and detail-oriented, capable of multitasking and maintaining accuracy under pressure.

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