Operations Coordinator

4 weeks ago

Sacramento, California, United States International Rescue Committee Full time
Job Summary: The Operations Specialist provides critical support to the Sacramento office, serving as the first point of contact for clients, visitors, and staff. This role requires exceptional communication and organizational skills, with a focus on providing excellent customer service and ensuring the smooth operation of the office.

Main Responsibilities:
  • Provide administrative support to the Operations Coordinator, including answering phone calls, responding to emails, and maintaining office records.
  • Manage the front desk, including greeting clients, visitors, and staff, and directing them to the appropriate staff member or department.
  • Assist with logistics and procurement, including ordering office supplies, equipment, and services.
  • Support the Operations Coordinator in coordinating meetings, trainings, and events, and serve as a local point person for operations.
  • Perform other administrative tasks as assigned, including data entry, filing, and record-keeping.


Requirements:
  • College degree preferred; equivalent years of related work experience may be substituted.
  • At least 2 years' relevant work experience in office administration, human resources, facilities management, procurement, or a related field.
  • Excellent communication and organizational skills, with a focus on providing excellent customer service.
  • Ability to multi-task and work under pressure, with a focus on meeting deadlines and ensuring the smooth operation of the office.
  • Fluent in English, both spoken and written; ability to communicate in a refugee language strongly preferred.
  • Proficient in Microsoft Office applications (Word, Excel, Outlook) and strong keyboarding skills and internet usage skills.


Work Environment:
  • Standard office environment.
  • This role requires working from the office 5 days per week.
  • Ability to safely lift 25 lbs.

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