Administrative Assistant
2 weeks ago
About Workwear Outfitters
Workwear Outfitters is a leading supplier of work apparel and footwear for diverse occupations in industries such as automotive, manufacturing, oil and gas, utilities, government, food services, telecommunications, hospitality, and many more. As a global company with over 5,800 employees, we are committed to building innovative and authentic market-right products.
Our Brands
We operate under several brands, including Red Kap, Bulwark, Image Authority, Kodiak, Terra, Walls, Liberty, Work Authority, Workrite Fire Service, Chef Designs, Horace Small, and CritiCore. We are also the exclusive licensee for Dickies apparel in the B2B channel.
Our Purpose
We champion and empower workers who make our world work better. Our mission is to provide high-quality products and services that meet the needs of our customers.
Benefits
We offer a comprehensive benefits package, including medical, vision, and dental coverage, as well as life and disability insurance. We also provide 401K, tuition reimbursement, employee assistance programs, flexible spending accounts, and many other benefits.
Job Summary
We are seeking a detail-oriented and organized Office Administrator to join our team in New York. The ideal candidate will be accountable for the flow of all administrative office functions to keep the office and team equipped to run smoothly.
Key Responsibilities
- Reporting and Analysis
- Prepare and review reports, including backorder reports, inventory reports, and open vouchers processing.
- Determine direction and influence decision-making based on report analysis findings.
- Liaison and Communication
- Liaise between office staff and operational staff to determine inventory receipts against incoming vendor invoices.
- Inventory Management
- Process inventory receipts, billing, and other clerical functions.
- Receive and bill vendors.
- Coding and submitting invoices for payment.
- Field questions from vendors regarding payments and help to resolve expeditiously.
- Physical Inventory
- Perform and coordinate annual physical inventory.
- Voucher Processing
- Support voucher life-cycle processing.
Requirements
- Education
- High school diploma or equivalent.
- Experience
- Proven experience as an office clerk or in a similar administrative role.
- Skills
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Strong organizational and multitasking skills.
- Attention to detail and a high level of accuracy.
- Ability to work independently and as part of a team.
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