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Office Administrator

2 months ago

Bayside, United States Workwear Outfitters Full time

Workwear Outfitters has a strong legacy of building innovative and authentic market-right products and is a leading supplier of work apparel and footwear for diverse occupations in industries such as automotive, manufacturing, oil and gas, utilities, government, food services, telecommunications, hospitality, and many more. Workwear Outfitters is based in Nashville, Tennessee with more than 5,800 employees in facilities spanning the globe.

Brands under the Workwear Outfitters umbrella include Red Kap, Bulwark, Image Authority, Kodiak, Terra, Walls, Liberty , Work Authority, Workrite Fire Service, Chef Designs, Horace Small, and CritiCore. Workwear Outfitters is also the exclusive licensee for Dickies apparel in the B2B channel.

Our Purpose: "We champion and empower workers who make our world work better"

Major benefits include medical, vision and dental, Life and Disability coverage.

Other benefits included: 401K, Tuition reimbursement, Employee Assistance Program, Flexible Spending Accounts, and many others.

What You Will Do as an Office Administrator:

We are seeking a detail oriented and organized Office Administrator to join our team in New York. The ideal candidate will be accountable for the flow of all administrative office functions to keep the office and team equipped to run smoothly. This role requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently.

How You Will Make a Difference:

  • Preparing and reviewing reports- which include processing backorder reports, inventory reports, open vouchers processing. Determine direction and influence decision making based on report analysis findings.
  • Liaison between office staff and operational staff (customer service, warehouse, etc....) to determine inventory receipts against incoming vendor invoices.
  • Processing inventory receipts, billing, and other clerical functions
    • Receiving and billing.
    • Coding and submitting invoices for payment.
    • Field questions from Vendors regarding payments and help to resolve expeditiously.
  • Performing and coordinating annual physical inventory
  • Supporting voucher life-cycle processing

Skills for Success:

  • High school diploma or equivalent.
  • Proven experience as an office clerk or in a similar administrative role.
  • Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
  • Strong organizational and multitasking skills.
  • Attention to detail and a high level of accuracy.
  • Ability to work independently and as part of a team.