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Administrative Services Manager

2 months ago

Dublin, Ohio, United States The SYGMA Network Full time
Company:
The SYGMA Network, Inc.

Zip Code:
43017

Minimum Level of Education:
Bachelor's Degree

Minimum Years of Experience:
2 Years

Employment Type:
Full Time

Travel Percentage:

Compensation Range:
$57,000 - $85,700.00

The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience and other factors.

BENEFITS INFORMATION:
For information on Sysco's Benefits, please visit

JOB SUMMARY

The role involves providing comprehensive administrative assistance to designated senior executives, which includes managing calendars, organizing travel logistics, preparing presentations, and handling expense documentation. Additionally, this position entails overseeing the daily functions of a small team of administrative professionals.

Essential Functions:
  • Recruit, train, and oversee a team of 1-3 administrative staff.
  • Coordinate and organize intricate activities, meetings, travel, conferences, and departmental events.
  • Manage calendars by scheduling meetings and calls effectively.
  • Draft written communications, announcements, and presentations.
  • Handle sensitive information with utmost confidentiality.
  • Serve as a project manager for various special initiatives.
  • Plan and coordinate Senior Management Meetings, Summit Meetings, and Sales Conferences, including securing venues and travel arrangements.
  • Receive and disseminate press releases and general information.
Requirements:

Education:
  • High School Diploma required; Bachelor's degree strongly preferred.
Experience:
  • 5-7 years of executive administrative experience required.
  • 2-3 years of experience in a leadership role preferred.
Professional Skills:
  • Exceptional verbal and written communication abilities.
  • Ability to maintain the highest level of confidentiality.
  • Detail-oriented with strong organizational skills.
  • Proficient in interfacing with all departments and representing senior leadership professionally.
  • Effective communication skills with customers and external stakeholders.
  • High proficiency in MS Office Suite, including Word, Excel, PowerPoint, and Outlook.
  • Demonstrated leadership capabilities.
  • Proven ability to cultivate strong relationships with internal and external clients.
  • Ability to deliver timely and accurate results.
  • Strong technical and organizational competencies.
  • Ability to manage high-pressure situations and meet deadlines.
  • Capability to prioritize multiple tasks.
  • Some travel may be required.
Physical Requirements:
  • Regularly required to use hands for handling objects and communicate verbally.
  • Frequent sitting for extended periods and regular use of the telephone.
  • Regularly required to stand, walk, and reach with hands and arms.
  • Must be able to lift and/or move up to 25 pounds.
The working conditions and physical demands described are representative of those that must be met by an associate to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment:
  • Job is performed in an office setting with some exposure to operational areas. While performing the duties of this job, the employee may occasionally work near moving mechanical parts and may be exposed to contained toxic or caustic chemicals, electrical hazards, and radiation risks. The noise level in the work environment is typically moderate.
Work Hours:
  • This is a full-time position. The incumbent must have the ability to work a varying schedule which might include shift work (days or nights), weekdays or weekends, and some holidays. Work hours may vary or change based on departmental requirements.
Travel:
  • The position will require some travel.
  • The above statement reflects the general details necessary to describe the principal functions of the occupation described and shall not be construed as a detailed description of all the work requirements that may be inherent in the occupation.
OVERVIEW:

Sysco is the global leader in foodservice distribution. With over 71,000 colleagues and a fleet of over 13,000 vehicles, Sysco operates approximately 333 distribution facilities worldwide and serves more than 700,000 customer locations.

We offer our colleagues the opportunity to grow personally and professionally, to contribute to the success of a dynamic organization, and to serve others in a manner that exceeds their expectations.

AFFIRMATIVE ACTION STATEMENT:

Applicants must be currently authorized to work in the United States.

We are proud to be an Equal Opportunity and Affirmative Action employer, and consider qualified applicants without regard to race, color, creed, religion, ancestry, national origin, sex, sexual orientation, gender identity, age, disability, veteran status or any other protected factor under federal, state or local law.