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Accounts Receivable Specialist

2 months ago

Orange, California, United States Frontline Resources LLC Full time
Job Overview

SUMMARY:

The role involves the preparation and submission of invoices to various clients on a monthly basis, adhering to contractual obligations and organizational policies.

DUTIES:

  • Confirm billing requirements for projects, including deadlines.
  • Collaborate with Project Managers to ensure that invoices are accurate, complete, and submitted promptly.
  • Generate necessary supporting documents such as schedules of values and AIA forms.
  • Ensure timely requests for lien releases are made and attached to invoices before submission.
  • Assist Project Managers in gathering estimates for progress billings.
  • Guarantee that all invoices are accurate, complete, and submitted on time.
  • Transmit invoices electronically to clients or through third-party payment management systems.
  • Maintain effective communication with team members to address any potential billing issues or payment delays.
  • Follow up with clients to confirm billing approvals.
  • Keep a detailed billing log and prepare retention billing upon project completion.
  • Support prevailing wage payroll reporting as needed.
  • Perform additional responsibilities as assigned by management.

REQUIREMENTS:

  • Proficiency in MS Excel is essential, with the ability to create and manage spreadsheets.
  • Experience with formulas, linking sheets/cells, and filters is required; pivot tables, charts, or macros are not utilized.
  • The ability to manage multiple tasks, maintain organization, and exhibit strong communication skills is crucial.

DETAILS:

  • Position is a direct hire.
  • Standard working hours are Monday to Friday, 8 AM to 5 PM.
  • Compensation ranges from $30 to $33 per hour.