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Estate Administration Paralegal

2 months ago

Roseland, New Jersey, United States Bernard Nickels & Associates Legal Staffing LLP Full time

Position Title: Legal Assistant for Litigation Support

Employment Type: Permanent

Location: Roseland, NJ

Compensation: $75,000

Role Overview:

We are seeking a dedicated Full-time Legal Assistant specializing in Estate Administration to join our team. The ideal candidate will exhibit a robust work ethic, outstanding problem-solving abilities, and thrive in a dynamic, fast-paced legal environment. Proficiency in managing case files from initiation to resolution is essential, along with a deep understanding of estate administration processes.

Key Responsibilities:

  • Draft Probate documents for attorneys, including applications, motions, notices, and inventories.
  • File legal pleadings and hearing documents with appropriate authorities.
  • Engage with court personnel and clients effectively.
  • Prepare correspondence, meet with clients for notarization, and ensure adherence to deadlines.
  • Compile Federal and state estate and inheritance tax returns.
  • Prepare estate and trust accountings accurately.
  • Generate release documents for estate distributions and assist in transferring estate assets to beneficiaries.
  • Continuously monitor and update case progress, ensuring timely closure of matters.
  • Support attorneys and clients in maintaining focus on tasks.
  • Assist in the preparation of Elder Law, Guardianship, and Business Incorporation documentation.
  • Independently complete daily tasks and assignments promptly to meet deadlines.
  • Draft Estate Planning documents for attorneys, including Wills, various Trusts, and disability planning instruments.
  • Communicate with clients, witness and notarize documents, while managing workflow efficiently.

Qualifications:

  • At least 5 years of relevant experience in Estate Administration within a legal setting is required.
  • Proficient in MS Word, Excel, and Kofax [Adobe]; familiarity with ONESOURCE or similar estate tax return software is advantageous.
  • Exceptional organizational skills are crucial.
  • The ideal candidate must adeptly prioritize multiple tasks, ensuring timely completion with a keen eye for detail.
  • Demonstrated ability to manage case files comprehensively from start to finish.
  • Self-motivated with the capability to work autonomously as well as collaboratively.
  • Strong research, analytical, and critical-thinking skills are essential.
  • Excellent communication and interpersonal skills, with the ability to interact with diverse attorneys, staff, and clients.
  • Ability to provide information courteously while maintaining confidentiality.
  • Strong grammar, proofreading, and English composition skills are necessary.
  • Enthusiastic, articulate, and dependable, thriving in a fast-paced environment.

Benefits:

  • Competitive salary and comprehensive benefits package.
  • Opportunities for ongoing professional growth and development.
  • A collaborative and supportive work environment that recognizes individual contributions.
  • Engagement in the firm's philanthropic initiatives, making a positive impact beyond legal services.