Administrative Support Specialist

6 days ago

Deer Park, Texas, United States SCO Family of Services Full time

Job Summary

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at SCO Family of Services. As an Administrative Assistant, you will provide administrative support to our staff and ensure the smooth operation of our office.

Key Responsibilities

  • Answer and screen phone calls, route calls, and respond to routine inquiries
  • Sort, review, and distribute mail, publications, and other correspondence
  • Prepare and type memos, reports, and meeting minutes, maintaining confidentiality when necessary
  • Establish, maintain, and revise record-keeping and filing systems, classifying, sorting, and filing correspondence, records, and other documents
  • Perform financial functions, including processing and coding billing, invoices, petty cash, purchase orders, and requisitions in a timely manner
  • Prepare and process payroll, maintain payroll records, and submit consumer billing in a timely manner
  • Compile census data for each house on prescribed forms and submit to the billing department
  • Maintain accurate inventory of office supplies and place monthly orders
  • Oversee the repair and maintenance of office equipment
  • Maintain accurate records of cell phones and beepers, collect equipment when no longer in use, and secure until reassigned
  • Receive incoming deliveries and submit necessary paperwork for processing
  • Assist with scheduling appointments and meetings as needed
  • Maintain up-to-date records for vehicle repair logs
  • Filing and distribution of requisitions, PCNs, and SCIP/CPR certificates
  • Create overtime reports bi-weekly
  • Update ATM card account numbers
  • Collect, inform, and submit Green Purchase Orders to the A/P department when supplies are received

Requirements

To be successful in this role, you will need to have excellent organizational and communication skills, be able to work independently, and have a strong attention to detail. You will also need to be proficient in Microsoft Office and have experience with record-keeping and filing systems.

What We Offer

We offer a competitive salary and benefits package, as well as opportunities for professional growth and development. If you are a motivated and detail-oriented individual who is looking for a challenging and rewarding role, please submit your application.

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