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Administrative Assistant

2 months ago

Deer Park, Texas, United States SCO Family of Services Full time

Job Summary

Sco Family of Services is seeking a highly organized and detail-oriented Administrative Assistant to join our team. As an Administrative Assistant, you will provide administrative support to our staff and ensure the smooth operation of our office.

Key Responsibilities

  • Answer and direct phone calls, and respond to routine inquiries in a professional and courteous manner.
  • Sort, review, and distribute mail, publications, and other correspondence, and prepare responses to routine inquiries.
  • Prepare and type memos, reports, and meeting minutes, which may be confidential in nature, and maintain confidentiality.
  • Establish, maintain, and revise record-keeping and filing systems, classify, sort, and file correspondence, records, and other documents.
  • Perform photocopying tasks and independently process and code all billing, invoices, petty cash, purchase orders, and requisitions in a timely manner.
  • Prepare and process payroll, maintain payroll records, and submit consumer billing each month in a timely manner.
  • Compile census data each month for each house on prescribed forms and submit to the billing department.
  • Maintain accurate inventory of all office supplies and place monthly orders accordingly.
  • Oversee the repairs and maintenance of office equipment.
  • Maintain accurate records of all cell phones and beepers within the program, collect equipment when it is no longer being used, and secure this equipment until reassigned.
  • Receive incoming deliveries and submit all necessary paperwork for processing.
  • Assist with scheduling appointments and meetings as needed or as requested.
  • Maintain up-to-date records for vehicle repair logs.
  • Filing and distribution of requisitions, PCNs, and SCIP/CPR certificates.
  • Create overtime reports bi-weekly.
  • Update ATM card account numbers.
  • Collect, inform, and submit Green Purchase Orders to the A/P department when supplies are received.

Requirements

  • High school diploma or equivalent required.
  • 1-2 years of administrative experience preferred.
  • Excellent communication and organizational skills.
  • Ability to maintain confidentiality and handle sensitive information.
  • Proficient in Microsoft Office and other software applications.